Part Time Purchase Ledger Assistant

Accountancy Recruit is partnering with a family run medical devices engineering business in the recruitment of a Part Time Purchase Ledger Assistant, based in Burgess Hill, West Sussex, with a primary focus on Purchase Ledger and the scope to learn new skills in other areas of transactional accounting. Hours for the part time role will be approx. 21 – 25 per week; either 3 full days or across 5 days. You will become part of a collaborative, supportive team within this successful, growing business and report to the Financial Controller. The role offers study support to complete AAT or begin study in an accounting qualification if there is interest.
Daily Tasks will typically include the following -

• Work as part of the small Finance Team to ensure the smooth running of the department and working closely with other departments as part of your day to day.
• Maintain the purchase ledger.
• Process invoices, and generate payment runs in a timely manner.
• Ensure prompt clearance of invoice queries with suppliers:
• Establish good working relationships with key suppliers and being proactive in contacting by phone and email, to ensure timely resolution of any queries, in consultation with the Procurement department.
• Working closely with the Procurement and Operations departments to ensure smooth and timely processing of invoices.
• Preparing payment runs, taking advantage of settlement discounts and issuing remittances.
• Processing staff expense claims

As is common with small Finance Teams and under guidance and training from the Financial Controller, be prepared to assist in other areas, including but not limited to :-

• Sales ledger – raising invoices, sending invoices and receipts to customers and dealing with PODs
• Cover chasing of outstanding debt in the absence of the Credit Controller
• Resolving pricing queries internally
• Processing card payment
• General office duties including post distribution, photocopying and filing within a very friendly office environment
• The role has capacity to expand in various areas, depending on workload, capability and appetite to develop the role.

Requirements & Skills

• Experience of working in a Purchase Ledger environment and with Internet banking is essential.
• A recognised accounting qualification (AAT or similar) would be advantageous.
• Accuracy and attention to detail are essential.
• Numeracy skills and good IT (particularly Microsoft applications) and database management skills.
• Organisation and discipline, curiosity and an analytic mind.
• Confidence, patience and capable of remaining calm under pressure is also important as is working to deadlines.
• Interpersonal skills to build relationships internally with your colleagues and our suppliers. Strong empathy skills are required to work effectively with internal and external contacts.
• A friendly can-do attitude and good communication skills.
• Good time management skills.
• Excellent negotiating and influencing skills.
• Confidentiality in the role is a given requirement.

Remuneration

• Salary £30,000 pro rata
• Holiday: 23 days holiday plus bank holidays pro rata
• Hours: 20-25 hours per week. Either spread over 3, 4 or 5 days.
• AAT study support
• Auto enrolment Pension
• Parking
• Office Based