part-time Temporary Administrator

Temporary Administrator

25 hours per week

6 months +

Based on site in Bournemouth

£13.26 per hour

We are seeking a highly organised and proactive Programme Coordinator. This role involves overseeing the booking and coordination of activities, managing supplier communications, and ensuring seamless programme execution.

Key Responsibilities:

• Arrange bookings for activities, venues, and tickets in advance, confirming details with suppliers and liaising with relevant team members.

• Raise Purchase Requisitions, update financial records, and monitor payments.

• Set up confirmed activities on SCM and ensure all programme details are accurately recorded.

• Create and proofread programme brochures, coordinating with Business Support for timely distribution.

• Manage bookings through MS Forms, ensuring necessary registrations are completed.

• Maintain the All Bookings spreadsheet, tracking allocations, changes, cancellations, and payments.

• Process activity allocations and generate reports, ensuring GDPR compliance and accuracy.

• Communicate allocations and payment details to parents via email and manage responses.

• Verify and track payments, issuing reminders for outstanding balances as needed.

• Prepare and distribute Parent Information Sheets ahead of each programme.

• Support programme operations by managing cancellations, reallocating spaces, and monitoring finances.

• Follow up on outstanding balances post-programme and process necessary refunds.

• Maintain records of unpaid balances to ensure accurate future booking eligibility.

Required Skills & Experience:

• Strong organisational and communication skills.

• Experience in programme coordination or a similar administrative role.

• Proficiency in Microsoft Office, particularly Excel and Forms.

• Attention to detail and ability to manage multiple tasks simultaneously.

• Financial tracking and reporting experience preferred.

If you are a detail-oriented professional who enjoys planning and coordination, we’d love to hear from you!