Partnership Assistant (Part Time, 9 month FTC)

This is a part-time 9 month maternity cover contract. The working hours are 17.5 hours per week, 10am-2pm Monday to Wednesday and 10am-4pm on Thursday (there is some flexibility with these hours, if needed). Currently hybrid working approach of 1 day in the office a week (usually Thursdays for the team day)

At LCP we love what we do, and it shows. We help our clients make good decisions based on insightful analysis, industry expertise, and game-changing technology.

Working alongside the other Insurance Consulting Partnership Assistants as part of a close-knit team to provide comprehensive secretarial and administrative support to Partners and the wider team within the Insurance Consulting department (approx. 60 people).

What will you be doing?

Diary management and organisation

• Liaise with internal and external contacts to arrange meetings
• Manage relevant partner diaries by responding appropriately to invitations and proactively resolve meeting clashes
• Proactively make room bookings and organise tech requirements and catering for meetings where required

Partnership support

• Confidently use internal CRM system, adding/editing contacts and organisations, updating mailing lists and adding user connections, and updating opportunities using internal CRM system
• For new clients complete the client take-on process, including finance requirements, conflicts and compliance checks, collating all the necessary forms and information on behalf of the Partner
• Arrange UK and international travel and accommodation (where necessary) using travel booking system

IC roundtable support

• Support client roundtable events, making sure any deadlines are met
• Manage mailing lists, send invites and monitor RSVPs

Administrative duties

• Use internal booking system to proactively book rooms for internal and external meetings, looking ahead and booking in advance
• Supporting Partners and teams to produce highquality documents and presentations in line with LCP standards and house style, using Word, Excel and PowerPoint
• Expenses – Checking claims against Expense Guidelines, completing form and submitting to Finance on behalf of Partners and Team
• Attending and participating in weekly IC team meetings and IC PA meetings, as well as quarterly wider LCP PA meetings
• Liaising with other departments as required
• Other ad hoc duties may be required to meet business needs

What key qualities are we looking for?

• A proactive, highly organised and detail-oriented individual with a positive, can-do approach
• An enthusiastic and flexible team player, willing to support a wide range of tasks (both planned and ad hoc) to ensure the team runs smoothly
• Ability to work as part of the close-knit, supportive IC PA team, where everyone is willing to pitch in
• Approaches work with professionalism and initiative, to make things easier for others
• Comfortable working both independently and collaboratively
• Able to multitask in a sometimes fast-paced environment, effectively prioritising work and managing competing deadlines
• Confident in working closely with Partners and team to communicate impacts, agree priorities and adjust plans as needed
• Willing and motivated to learn in house systems (e.g. CRM systems) and adhere to internal house style

What skills and experience are we looking for?

• Excellent written and verbal communication skills, with strong attention to detail
• Numerate, with confidence handling figures and expenses
• Demonstrable experience and confidence in:
  • Diary management, including coordinating frequently changing Outlook calendars
  • Microsoft Office applications, including strong working knowledge of Teams, Outlook, Word, PowerPoint and Excel
  • Undertaking a broad range of administrative tasks, supporting the smooth running of the team and enabling others to focus on their core responsibilities