Personal Assistant, London

Personal Assistant, London - Part Time

Summary of the role

One of the world's largest independent insurance brokerages are currently seeking a Personal Assistant to join their company. They are looking for someone to deliver PA, secretarial, and administrative support to Engineers on a part time basis, ensuring that all relevant tasks are efficiently managed to facilitate and streamline their responsibilities.

What you'll be doing

• Managing daily schedules, coordinating meetings, and arranging travel itineraries for risk engineers.
• Providing support to the wider Energy Team as required.
• Assisting with creation of engineering survey reports to ensure that they are completed within a timely manner to the correct standard.
• Collating and disseminating financial information required for the production of invoices. Co-ordinating the cash collection process to ensure timely payment of invoices.
• Assisting in the collection, entry, and analysis of risk data using spreadsheets, databases, and specialised software. Preparing summaries, dashboards, and regular reports on risk projects, incidents, and ongoing assessments.
• Scheduling site visits, coordinating logistics, and liaising with internal teams and external stakeholders. Tracking the progress of survey activities, including invoicing, and update trackers as required.
• Serving as a point of contact between risk engineers, and the broking/AE teams. Relaying information, clarifying requirements, and supporting the resolution of administrative issues as they arise.
• Contributing to the development and streamlining of administrative processes, documenting workflows, and communication protocols within the risk engineering function.

What we're looking for

• At Least 5 years of Personal Assistant / Executive Assistant experience.
• Preferably coming with industry experience from any of the following engineering, construction, energy or Insurance.
• Have experience of dealing with Senior Level Stakeholders.

Reasonable Adjustments:

Respect and equality are core values to us. We are proud of the diverse and inclusive community we have built, and we welcome applications from people of all backgrounds and perspectives. Our success is driven by our people, united by the spirit of partnership to deliver the best resourcing solutions for our clients.

If you need any help or adjustments during the recruitment process for any reason, please let us know when you apply or talk to the recruiters directly so we can support you.