Project and Office Administrator - Part-time

As Project and Office Administrator you will provide support to the project teams and Operations Manager to ensure the smooth running of projects and the office. This is a fantastic opportunity to take on a varied role, and really make it your own.

They are looking for someone to work four days a week - Tuesday to Friday - based in their offices in the Shoreditch/Old Street area.

Key Responsibilities

• Support project managers with a wide range of administrative duties including preparing and maintaining action logs as well as project and contract administration tasks
• Update and maintain central project records
• Log and upload project documentation onto relevant project file share systems
• Support the project managers to ensure project appointments are in place, filed and tracked centrally.
• Prepare and maintain project directories.
• Assist with client invoicing and updating project cash-flows.
• Support the Quality and Training Managers
• Manage electronic and manual filing
• Arrange project team travel, accommodation and catering when required.
• Ensure the CRM system is kept up to date.
• Ensure the office environment is always well presented, clean and tidy including management of desk hardware and inventory.
• Management of office meeting rooms
• Be first point of contact for clients and visitors to the office, ensuring a bright and warm welcome to all visitors, and offering refreshments for meetings.
• Order catering for internal and external meetings
• Manage office consumables, including stationery and kitchen supplies
• Assist with recruitment and onboarding
• Assist with events
• Production of social media content including copywriting and imagery
• To assist in the preparation of marketing materials including bids, capability statements, proposals and presentations; using Adobe In Design proficiently when required.

Skills and Experience

• Prior experience in a similar role, ideally within the architecture, design or construction industry
• Knowledge of InDesign and document management systems would be an advantage
• Strong organisational skills
• Ability to work with people at all levels
• Excellent communication, both written and verbal