Property Services Manager

We are in search of a Property Services  Manager to support  all specialist aspects of our sites and associated estate  services. This is an exciting opportunity for a proactive and organised individual who takes pride in maintaining high standards of security and health and safety across our premises.

The role will require strong resource management and planning skills, using effective leadership to engage positively with key stakeholders, including internal teams and external partners/contractors.. 

This is a part time role (25hrs a week) based in the office but required to travel across the sites in London. Our office is based in Euston and our other sites are in Victoria, Fulham, Canary Wharf and Wimbledon. 

You will be required to be onsite from 10am - 3pm, Monday to Friday.

WHAT YOU WILL WORK ON:

• Maintain compliance testing requirements in accordance with the corporate policies. 


• Promote and ensure a safe working environment, adhering to health and safety regulations and best practices.


• Support the development of all aspects of premises and participate in associated national requirements, i.e. statutory regulations, decontamination, fire, legionella, health and safety, building regulations, planning, etc.


• Supervision of contracted services (Maintenance, Cleaning etc)


• Arranging and responding to reactive repairs and maintenance works;


• Sourcing suppliers and arranging for quotation for larger works;


• Maintaining accurate records & documentation of all assigned work orders;


• Ensuring compliance with Health, Safety & Environmental policies;


• Providing excellent customer service clients and building users;


• Proactively managing and developing our approved partner network;


• Be the point of contact for landlords for any any escalations and incidents, out of hours


• Provide timely and robust information on site operational services’ performance and reporting on a regular basis.


• Day to day management of landlord relationships, including Landlord works, statutory compliance and access.


• Liaising with potential new clients for sub lease/license of sites


• Responsible for managing facilities site assets and keeping the asset register up to date.


• Line management responsibility of Office Manager , ensuring responsibilities are delivered as expected.


• Overseeing office facilities across sites, ensuring these are maintained and supplies provided within agreed timescales and budgets.

WHAT WE’RE LOOKING FOR:

• Essential to have previous Facilities management background and experience of leading a team.


• Expereince with Commerical properties: office buildings and medical centres (desirable)


• Must be able to communicate effectively and collaboratively across varied staff disciplines including legal, finance and clinical teams.


• Able to build and develop relationships with external contractors and landlords effectively.


• Clearly understand the importance of working in a highly regulated industry.


• Undertaken a range of facilities and estates feasibility projects


• Ability to source suppliers and equipment


• Good knowledge of Health and Safety Regulations


• Excellent IT skills and the ability to adapt to new systems and technology


• Flexible and willing to travel between multiple clinic sites


• Committed to maintaining patient confidentiality and data security

WHAT WE OFFER

• Salary: £52,000 to £60,000 pro rata


• eMed flex-leave


• 5% employer pension contribution for 5% employee contribution 


• Life Insurance 4x annual base salary


• Health cash plan


• Employee Assistance Program


• Eye care voucher reimbursement (up to £20)


• Enhanced Maternity, Paternity and Adoption pay.


• Health & Wellbeing resources


• Up to £80 towards noise cancelling headphones