Executive Assistant - Group Hires (Dubai & Hong Kong) - UK Based

Executive Assistant - Group Hires (Dubai & Hong Kong)

Reporting directly to the Group Executive Team, you will spearhead a focused hiring programme across two growth hubs:

• Dubai - sourcing and onboarding high-performing Real Estate Agents.

• Hong Kong - attracting and hiring top-tier Recruitment Consultants.

The role blends hands-on talent acquisition with classic executive-assistant duties: calendar ownership, board-level reporting, and cross-timezone coordination. Success means both offices hit their head-count targets on time, on budget, and fully compliant with local labour regulations.

AreaWhat You’ll DoTalent Pipeline Management• Build and maintain target-candidate pipelines for each location (˜30 agents/year in Dubai, ˜20 consultants/year in HK).
• Run full-cycle recruitment: job-ad drafting, sourcing, screening, coordinating interviews, reference checks, offer management.
• Own the ATS (Greenhouse/Workable) and produce weekly funnel analytics for the exec team.Executive Support• Manage C-suite calendars for all hiring-related interviews, de-briefs and partner meetings.
• Prepare concise hiring dashboards and slide decks for board and investor updates.
• Draft offer letters, employment contracts and relocation packs for executive sign-off.Market & Compliance Intelligence• Monitor UAE brokerage licensing rules (RERA) and HK Employment Ordinance changes; flag any impact on hiring or onboarding.
• Benchmark compensation structures for agents and consultants, advising on competitiveness.Onboarding & Employee Experience• Coordinate visa/work-permit processes (Dubai) and HKID/MPF enrolment (Hong Kong).
• Liaise with Facilities and IT to ensure day-one readiness (desks, log-ins, commission systems).Process Improvement• Map and document the end-to-end hiring workflow; implement SLA tracking.
• Recommend tech or vendor upgrades (e.g. video-interview platforms, psychometrics).

• 3-5 years in an Executive Assistant, Talent Acquisition Coordinator, or HR Project-Officer role.

• Proven track record filling sales-driven positions (Real Estate, Recruitment, Financial Brokerage, etc.).

• Familiarity with UAE labour laws and/or Hong Kong employment regulations is a strong plus.

• ATS proficiency (Greenhouse, Workable, Lever or similar) and solid Excel/Google Sheets skills.

• Excellent written and verbal English; conversational Cantonese or Mandarin advantageous.

• Ability to travel up to 15 % of the time between Dubai, Hong Kong and occasional HQ meetings.

• Time-Zone Mastery - comfortable coordinating interviews and exec touchpoints across GMT +4 and GMT +8.

• Stakeholder Management - confidence interacting daily with C-suite, team leads and external partners.

• Data-Driven Mind-set - habitually tracks pipeline KPIs (time-to-hire, cost-per-hire, source quality) and course-corrects early.

• Cultural Agility - understands incentives and etiquette unique to Dubai real-estate talent and Hong Kong recruitment specialists.

• Discretion & Compliance - handles sensitive compensation and personal-data documents with utmost confidentiality.

1. Time-to-Hire

   • Dubai agents = 45 days; HK consultants = 40 days.

2. Offer Acceptance Rate = 85 %.

3. New-Hire Retention (6 months) = 90 %.

4. Implement and document standardised hiring process across both offices by Month 4.

5. Monthly hiring-health dashboards delivered 100 % on schedule.

• Competitive base salary plus performance bonus tied to hiring KPIs.

• Medical insurance, annual flight allowance, and region-wide professional-development budget.

• Exposure to board-level decision making and a direct seat at the table during rapid international expansion.