Secretary/Administration Coordinator

Job Description

We currently have an exciting opportunity for a professional and confident Secretary/Administration Co-ordinator to join our busy Norwich office.

Team culture is a key part of our Firm and we stand by our moto "different because you are" which acknowledges the people we employ, and our clients, generally have a unique contribution to make and we encourage them to be shared with us. This does mean personal integrity is very important to us and ensures your values complement our services and the standards we as a firm wish to exceed.

This is a fantastic opportunity to become part of, and instrumental within a core part of our business.

Job Responsibilities

Duties will include, but are not limited to:

• Providing full secretarial and administration services to the partners and associated group.
• General typing (correspondence, reports and accounts, etc) and administration duties to the office staff as required.
• Reception duties on a weekly basis, additional cover will be required during holidays/sickness periods.
• Replenish and maintain Norwich office meeting rooms on a daily basis.
• Arranging internal and external meetings including any administration requirements, refreshments and meals as required.
• Distributing partners’ mail on a daily basis and providing cover to collate, sort and distribute Norwich office’s post during periods of annual leave/sickness.
• Co-ordinating the partners’ diaries and associated group schedules to achieve effective use of time.
• Collating/administering the firm’s approved contractor scheme process - including obtaining information/documents accordingly from contractors.
• Dealing efficiently and effectively with client enquiries while fostering client relationships.
• Business trip/travel planning on behalf of partner and associated group.
• Work must be undertaken to the highest possible standards and conduct themselves in accordance with the firm’s procedures.

Person Specification

• Excellent secretarial skills including presentation and accuracy of work and keyboard skills, including knowledge of various software packages including Microsoft word, excel, teams and outlook.
• An excellent telephone manner and proven experience in a similar role is essential.
• Actively promote the firm and its services wherever possible
• Ability to work well under pressure and meet competing deadlines.
• Manage information with the utmost discretion.
• Demonstrate a "can do" approach to problem solving
• Demonstrate the ability to deal with tasks in a timely and efficient manner
• Enthusiastic and flexible approach.
• Excellent organisational and communication skills.
• Ability to stay calm under pressure and meet competing deadlines.