Senior Office Administrator / Office Manager

Role profile - Senior Office Sdministrator / Office Manager

Permanent; Part time (20-30 hours)

Location: 8th Floor, Lyndon House, Edgbaston

Salary: Negotiable

Company benefits:

• 26 days annual leave (pro rata)
• Individual training/CPD budget
• Payment of healthcare benefits programme
• People’s Pension contributions of up to 6%

About the company:

Baynham Meikle is a well-established civil and structural engineering firm situated in Edgbaston, Birmingham. The Company has invested significantly in new systems and operations in recent years to ensure that the business outwardly reflects its modern work practices and future. Furthermore, the Company has recently moved to its new premises at Lyndon House - where the role will be based - which provides an open-plan work environment for employees, of which there are 25.

Overview:

Baynham Meikle is looking for a senior office administrator / office manager to support the successful day-to-day running of the business.

Self-motivated and highly organised, the ideal candidate will be able to work independently and as part of a team covering a multitude of tasks, from monthly invoicing to handling inbound calls and supporting the associates and directors with administrative and diary requirements.

Main overview of tasks:

• Greet and register office visitors in a friendly and welcoming manner.
• Prepare letters, reports, and various documents as needed.
• Manage inbound calls and handle them promptly and professionally.
• Support the directors with diary management as required.
• Implement and oversee filing and document management as required, including email archiving.
• Planning and organising client events for the business.
• Have an active involvement in planning social events for the team and have an oversight of an events calendar, with key dates for networking as well as supporting charity initiatives.
• Conduct research to enhance the events calendar by identifying important dates for networking opportunities and showcasing charitable initiatives.
• Generate monthly invoice projections, drafting and issuing invoices to clients and managing invoice documentation.
• Work closely with the finance administrator to ensure payments have been made and relevant documents updated.
• Have a general oversight of the business fee forecasting and work closely with the Directors to ensure it is updated.
• Support the associates and directors with administrative duties, including preparing letters and documents, laminating and binding.
• Ensure the smooth running of the business premises, covering incoming/outgoing post, facilities management (i.e. stationery/kitchen supplies) etc.
• Manage company car files ensuring MOT’s and services are up to date for all vehicles
• Creating and managing content for LinkedIn and internal business communications

Skills required:

• Previous experience of invoicing would be ideal but not necessary. The chosen candidate would be trained in how to use the software.
• Previous experience working as an office administrator or office manager would be preferred.
• Possess strong organizational skills, with the ability to multitask and work independently.
• Exhibit effective communication skills.
• Proficient in using Office365 suite, including Word, Excel, and PowerPoint.
• Beneficial to have experience in Canva and social media (LinkedIn).