Temporary Speakers Logistics Assistant

Temporary Speakers Logistics Assistant

Location: London-Hybrid
Type: Temporary Contract
Rate: £25 per hour
Duration: 2 months Part time
Start Date: July

Our client, a dynamic and fast-growing Events company, is looking for a highly organised and proactive Speaker Logistics Assistant to support their content team in delivering top-tier speaker experiences for flagship in-person events and virtual Retail Meetup programs. This temporary role is perfect for someone who thrives on coordination, clear communication, and attention to detail-ensuring every speaker interaction is seamless from onboarding to live delivery.

Key Responsibilities:

• Support the Senior Speaker Logistics Manager in day-to-day speaker coordination
• Onboard speakers by collecting bios, headshots, and contact details
• Maintain a well-organised, up-to-date database of all speaker information
• Communicate with speakers via email and phone in a professional, timely manner
• Create and manage data merges to support speaker communications and marketing
• Act as the primary point of contact for speakers , supporting show flows and logistics
• Liaise with third-party providers (e.g., A/V teams) to ensure smooth event execution
• Make regular edits and updates to the event website
• Maintain accurate speaker and agenda information across the show app
• Ensure consistency and accuracy of speaker details across all platforms and documentation
• Coordinate with an in-house artist to produce custom speaker caricatures
• Assist with speaker registration and manage speaker enquiries
• Perform general admin, auditing, and other duties as needed

Your Experience & Skills:

• Experience in speaker logistics, event coordination, or a related administrative role
• Confident in working with senior-level stakeholders (VP, C-suite)
• Strong understanding of conference content and agenda structures
• Exceptional attention to detail and organisational skills
• Proactive, reliable, and able to manage multiple tasks independently
• Comfortable in a fast-paced, dynamic environment

What's on Offer:

• Competitive hourly rate of £25
• Join a collaborative and close-knit content team (2-4 people)
• Contribute to the success of high-profile, industry-leading events
• Take ownership of meaningful responsibilities in a supportive team culture

If you're an organised, detail-focused communicator who enjoys working behind the scenes to create outstanding event experiences, we'd love to hear from you.

Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs.

At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all.

Love Success is proud to serve as an Employment Agency for this vacancy.