Workplace Experience Coordinator - Part Time

About Nintex:

At Nintex, we are transforming the way people work, everywhere.

As the global standard for process intelligence and automation, we're trusted by over 10,000 public and private sector organizations across 90 countries. Our customers, from industry giants like Amazon, Coca-Cola, and Microsoft, rely on the Nintex Platform to accelerate their digital transformation journeys by managing, automating, and optimizing business processes quickly and efficiently. We improve their lives through the technology we build.

We are committed to fostering a workplace that supports amazing people in doing their very best work every day. Collaboration is constant, our workplace is fun, the environment is fast-paced, and we value our people’s curiosity, ideas, and enthusiasm. Driven by passion and accountability, we take initiative, measure progress, and deliver results. Our culture fosters innovation and problem-solving, fueled by curiosity and a commitment to thinking big. Together, we move with agility, prioritize customer needs, and build unity through empathy, leaving a positive impact wherever we go.

About the role:

The Workplace (WEx) Coordinator will manage day-to-day facility operations and employee engagement, creating a welcoming workplace where colleagues can do their best work. This role focuses on maintaining office standards and building a positive workplace culture through creative initiatives and events. 

This is a part-time position requiring 2–3 days per week onsite, for a total of 16hrs anticipated weekly. 

Your contribution will be: 

Facility Management 

• Ensure office safety standards and first aid kit compliance 

• Maintain positive relationships with building management and facility vendors 

• Support health and safety compliance with UK legislation 

• Maintain reception areas and shared spaces to high standards 

Engagement & Experience 

• Plan and execute key company events and team activities  

• Manage office Slack channel to keep teams informed and engaged 

• Support employee onboarding with office orientation, key introductions, and day 1 coordination 

• Welcome employees, guests and new hires with warm, professional service 

Administrative & Operational Support 

• Manage office supply ordering and food and beverage coordination 

• Maintain office records and task lists using Excel, SharePoint, and OneDrive 

• Liaise with vendors to ensure timely completion of tasks  

• Provide excellent customer service in-person and via written communication

To be successful, we think you need: 

Required: 

• 1+ years of experience in workplace operations, facilities, or other office management 

• Strong written and verbal communication 

• Familiarity with office technology and workplace tools 

What’s in it for you?

Nintex has a hybrid working model, enabling us to build culture, learn, and grow together. We intentionally connect and collaborate, while emphasizing flexibility with a blend of at-home and in-office work. This role is a hybrid role in our local Nintex office.

While our offerings differ from country to country, we offer our entire global workforce an array of exciting perks and benefits, including

• Global Gratitude and Recharge Days


• Flexible, paid time off policy


• Employee wellness programs and counseling resources


• Meaningful peer recognition and awards


• Paid parental leave


• Invention/patenting assistance


• Community impact, paid volunteer time, and opportunities


• Intercultural learning and celebration


• Multiple tools through which to learn and grow, and an incredible global community

View more about our benefits here: https://www.nintex.com/wp-content/uploads/2023/01/Global-Perks-and-Benefits.pdf.