Admin Staffing Specialist

Company : SMS Staffing

Job Description - Admin Staffing Specialist

SMS Staffing Inc. is Hiring Immediately for an Admin. Staffing Specialist!

Job Title: Admin. Staffing Specialist (Internal Role)
Location: Gurnee, IL
Job Type: Contract
Pay: Competitive (based on experience)
Shift: Monday – Friday, 8:00 am – 5:00 pm

SMS Staffing is on the lookout for a dynamic Admin. Staffing Specialist:

We are seeking a highly organized and proactive Administrative Staffing Specialist to support daily operations within our Gurnee branch. This is an internal role, responsible for coordinating recruiting activities, onboarding employees, maintaining compliance, and ensuring smooth branch operations.

This position is ideal for someone who enjoys both administrative work and people interaction - balancing paperwork, systems, and communication with candidates and internal teams.

Key Responsibilities:

Support daily branch operations, including administrative and staffing functions
Answer phones, respond to candidate inquiries, and provide excellent customer service
Track attendance, assignments, and onboarding statuses
Source, screen, and schedule candidates for open positions.
Coordinate onboarding for new hires (I-9 verification, W-4/W-2 forms, background checks, drug screenings)
Maintain accurate candidate records in the ATS and internal systems
Assist with job postings across job boards and social media platforms
Manage job postings across multiple platforms and social media channels to attract qualified talent.
Ensure compliance with company policies and employment regulations
Assist with data tracking and general office administration
Partner with internal team members to meet staffing goals and deadlines

Requirements:

1-2 years of administrative, staffing, or office support experience
High School Diploma or equivalent
Strong organizational and multitasking skills in a fast-paced environment
Exceptional verbal and written communication skills
High attention to detail and accuracy
Proficient in Microsoft Office Suite (Word and Excel)
Ability to handle sensitive information with confidentiality
Team-oriented with a proactive problem-solving mindset

Preferred Qualifications:

Bilingual (English and Spanish) strongly preferred
Previous experience in a staffing agency or HR support role
Familiarity with applicant tracking systems (ATS) and onboarding processes
A self-starter with a professional and polished demeanor

Come join the SMS team! It takes more than top-notch facilities, modern equipment, and innovative technologies to become our customers’ most trusted supplier. It takes people who are committed to our customers’ success and who are willing to go the extra mile to get the job done right.

#SMS

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Admin Staffing Specialist

Job Description - Admin Staffing Specialist

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