Administrative Assistant

We are seeking a highly organized and efficient Temporary Administrative Assistant to provide support to our team for a short-term contract. The ideal candidate will be a proactive problem-solver with strong communication skills and a meticulous attention to detail.

Key Responsibilities:

• Reception and Communication:
  • Answer and direct incoming phone calls in a professional and courteous manner.
    
  • Greet visitors and provide assistance as needed.
    
• Mail Management:
  • Sort and distribute incoming mail.
    
  • Prepare outgoing mail and packages.
    
• SAP Data Entry:
  • Utilize SAP software for various tasks as required.
    
  • Maintain accurate records within the system.
    
• Vendor Management:
  • Maintain logbooks for vendors, tracking arrivals and departures.
    
  • Process vendor invoices and utility bills for payment.
    
• Office Administration:
  • Order and maintain office supplies, ensuring adequate stock.
    
  • Assist with general administrative tasks such as filing, photocopying, and scanning.
    
• Security Guard Timekeeping:
  • Prepare sign-in sheets for security guards.
    
  • Maintain accurate attendance records.
    

Qualifications:

• High school diploma or equivalent.
  
• Proven experience in an administrative support role.
  
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  
• Experience with SAP software is highly desirable.
  
• Excellent organizational and time management skills.
  
• Strong attention to detail and accuracy.
  
• Effective communication and interpersonal skills.
  
• Ability to work independently and as part of a team.