Administrative Coordinator

Company : Pacifica Continental

Job Description - Administrative Coordinator

ADMINISTRATIVE COORDINATOR

About Pacifica
We are a recruitment company specialized in recruitment with more than 10 years of experience delivering excellence worldwide and with active operations in 9 countries.
Location: New York, NY
Job Type: Temporary Contract (Outsourcing) – The selected candidate will work on-site at the client’s location and will be on Pacifica’s payroll.

Company Overview:
We have been retained by a financial institution in New York that provides a range of banking services, including corporate banking, trade finance, and wealth management for individuals and businesses. It supports international clients with cross-border transactions and investment opportunities. The branch also offers advisory services for mergers, acquisitions, and financial planning. Additionally, it facilitates currency exchange and provides credit solutions tailored to global market needs.
Our client is seeking a highly organized Administrative Coordinator to support our day-to-day operations and ensure the smooth running of our office in New York.
Key Responsibilities:

Provide administrative support to various departments, including scheduling meetings, managing calendars, and handling correspondence.
Coordinate office activities, supplies, and equipment maintenance.
Assist with preparing reports, presentations, and documentation as needed.
Manage travel arrangements, itineraries, and expenses for staff.
Act as a point of contact for internal and external communications.
Maintain and organize office records, databases, and filing systems.
Assist in organizing company events, meetings, and staff activities.
Perform additional tasks as assigned to ensure the efficient operation of the office.

Qualifications:

Bachelor’s degree in Business Administration, Office Management, or a related field.
2-3 years of experience in an administrative role or office coordination.
Fluency in Portuguese
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to prioritize tasks and work independently.
High level of professionalism and discretion in handling confidential information.
Attention to detail and problem-solving skills.

Important: A valid US work permit is required

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Administrative Coordinator

Job Description - Administrative Coordinator

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