Assistant Project Manager - Engineering

Position Description

The Assistant Project Manager is responsible for overseeing the technical and financial aspects of the project by representing the firm in all communications with clients, serving as a liaison with Project Managers, coordinating the project team’s daily activities and monitoring project progress.

Business Development Duties & Responsibilities

• Provide input on project proposals and cost estimates
• Assist Business Development and Marketing teams with creating technical content
• Maintain exceptional internal and external client relations

Project/Technical Duties & Responsibilities

• Assist with establishing project objectives by collaborating with clients and management
• Establish a project plan, determine timeframes, budgets, labor plan and project schedule; organize project team; assemble and direct team members; assign responsibilities; negotiate contracts with approved sub-consultants
• Approve work product by analyzing design, client requirements and performance standards
• Collect, analyze, and summarize information and trends; intervene, as needed, to assure project objectives and timelines are met
• Promote internal communication; share information and encourage dialogue within project teams and across the organization
• Collect and organize project materials to maintain project file
• Ensure product quality and company reputation
• Maintain professional and technical knowledge through professional development and networking
• Understand technical components and be able to perform technical duties of related positions within department, when necessary

Financial Duties & Responsibilities

• Provide input on project proposals and cost estimates
• Maintain project budget and schedule by approving expenditures, analyzing variances, communicating scope changes to project manager, invoicing, assisting with payment collection, initiating corrective actions, and reporting results to management
• Assist Finance with accounts receivable collections

Employee Management Duties & Responsibilities

• Assist with team growth by actively participating in recruiting and onboarding processes
• Continuously communicate with team members and project managers throughout company
• Provide leadership and direction to team, including accountability for growth and development of talent in the organization
• Assist with workload allocation within project team, ensuring all team members are fully utilized
• Work with other departments to share resources when necessary
• Proactively deal with team performance issues, work with HR to create performance improvement plans when necessary
• Meet with team members to review performance and career development plans semi-annually
• Act as mentor to team members within department and throughout organization
• Establish short- and long-term goals, strategies, plans, and policies for team members & department

Other Duties & Responsibilities

• Achieve performance objectives and financial metrics (see Key Performance Indicator document)
• All other duties as assigned

 Qualifications

• Bachelor’s degree Civil Engineering, Environmental, Ecological, Land Planning, Survey, GIS or closely related field and/or equivalent combination of education & experience
• Professional license (e.g., PE, PS, RLA, CST, AICP, CPG, SR/WA) strongly preferred
• Minimum five (5) years applicable experience
• Minimum two (2) years’ experience with project coordination, including planning, statements of work, budgets and scheduling
• Must possess a valid driver’s license and be able to travel to the corporate office as well as local clients and project sites
• Skills in dealing with tight deadlines and expectations
• Ability to independently apply fundamental engineering, environmental, land planning, survey, and land management concepts
• Local market knowledge and contacts
• Knowledge of residential and commercial land development projects, traditional and renewable energy projects such as pipeline, wind, natural gas, etc., and municipal projects
• High capacity of self-motivation and be able to apply technical knowledge to a variety of projects
• Experience in proactive and reactive marketing and project management
• Strong verbal and written communication skills with an ability to express complex technical concepts in business terms to others
• Skills in dealing with ever-changing client deadlines and expectations in a tactful manner.
• Problem solving fortitude and ability to think outside of the box in terms of how to successfully build and manage a team.
• Experience managing and mentoring employees.
• Excellent concentration and proofreading skills with strong attention to detail
• Exceptional written, presentation, and interpersonal communication skills
• Ability to work collaboratively in diverse teams including technical and non-technical personnel
• Resourceful, action-oriented, creative, and analytical thinker
• Ability to work efficiently and effectively under tight deadlines as well as balance multiple projects by prioritizing effectively
• Strong planning, organization, preparation, and execution capabilities
• Open to new ideas, innovation, and change
• Strong problem solving/analytical skills

Work Environment and Physical Demands

• Office setting
• Ability to travel as required
• Regularly required to sit
• Frequently lifts or moves objects up to 20 pounds
• Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus