WHAT YOU WILL DO
- Project Management:
- Drive successful project outcomes by developing and defining a complete overall project scope for the PMO team to execute, aligned with the mandated financial, timeline, and regulatory requirements in alignment with the corporate strategic plan
- Collaborate with business owners, SMEs and other PMO team members to define scope of work and project deliverables
- Manage projects from kickoff to completion by acting as Owners Representative through a combination of onsite supervision and remote management.
- Manage the Design/Build process to get complete and accurate plans created and vetted with internal stakeholders
- Supervise the General Contractors, Sub-Contractors, trades and other third parties.
- Understand and integrate company operations and workflows into all projects.
- Predict resources needed to complete projects
- Draft and manage scope of work and resource requirements
- Issue progress updates as needed regarding costs and timelines
- Assist with any other PMO tasks as needed
- Provides workflow development and configuration and routinely monitors data transfer from and to the project management software and other core business systems.
- Acts as a submission agent for Project quotations and records these actions in the project management software.
- Administrative:
- Support development and management of processes for project management, communications, data management, & financial services.
- Support document retention, file management, and document location request query services.
- Support information sharing and documentation of processes with database management in SharePoint files.
- Set up and manage Microsoft Teams for document access and communications management.
- Monitor and analyze financial information and provide reports to management.
- Record, collate, analyze, and report on financial accounting of the Facilities cost expenditures.
- Support coordination of document processing and retention: i.e. W-9/ COI, invoicing, quotes, and other documents.
- Fulfil other requests/ duties as assigned.
WHAT WE ARE LOOKING FOR
- 5+ years of experience in construction project management, preferably in cannabis, pharmaceutical, or regulated manufacturing industries.
- Demonstrated experience managing design/build projects and general contractors across multiple locations.
- Strong understanding of building systems, compliance, permitting, and facility design.
- Ability to travel up to 75% across North East U.S. to oversee project sites.
- Experience using project management software, SharePoint, and Microsoft Teams.
- Exceptional organizational, problem-solving, and communication skills.
- Ability to lead cross-functional teams and ensure timely execution of deliverables.
- Bachelor’s degree in Construction Management, Engineering, Architecture, or related field preferred; equivalent experience considered.