Director of Facilities & Capital Projects

Overview: 

Located in Waltham, Lincoln, and Wayland, Massachusetts, Carroll School is an independent day school that serves students with language-based learning differences, such as dyslexia. Carroll School empowers children to become academically skilled students who are strong self-advocates and confident lifelong learners prepared to enter other academic settings. Carroll is an inclusive community committed to embracing diverse strengths, identities, and lived experiences in order to give each child what they most need to thrive.

Diversity is essential at Carroll. Creating a diverse workforce and an inclusive workplace is an important part of our mission that fosters greater creativity, innovation, and connection to the communities we serve. Research shows that people from underrepresented groups apply to jobs only if they meet 100% of the qualifications. Carroll School encourages you to break that statistic and apply as it’s rare to find applicants who meet all the qualifications. We look forward to receiving your application. 

Carroll School is an equal opportunity employer that offers competitive salaries and benefits, including comprehensive professional development opportunities.

Position Summary:

The Director of Facilities and Capital Projects reports to the Assistant Head of School for Operations and Strategy, serves on the school’s Board of Trustees’ Facilities Committee, co-heads the Health and Safety Committee and supervises a full time facilities team.  The Director oversees the short-term and long-term operations for all three Carroll School campuses comprising ~143,000 square feet of campus buildings on 52 acres in the towns of Lincoln, Waltham and Wayland. 

The Director must be able to build and retain meaningful long-term strategic partnerships both internally and externally. Must be an effective leader who is also willing to help on the ground as needed. They must be able to pivot quickly between responsibilities, respond to issues as they arise (sometimes outside of regular working hours) and maintain the buildings and grounds in a manner that is code compliant, safe, and supportive of the school community and the school’s mission and goals.

Responsibilities:

• Ensure all aspects of safe and smooth operations of 9 Carroll-owned buildings on 3 campuses as well as a fleet of vehicles, facilities trucks and equipment
• Supervise and support day-to-day operations and professional development of 5 facilities department employees including job assignment, department organization, hiring, meeting with staff regularly, and providing timely, effective feedback and performance evaluations
• Responsible for oversight of all general maintenance of the facilities, making recommendations to the Senior Leadership Team for short and long term repairs, as well as all major Capital projects
• Determine whether major and minor repairs/enhancements should be handled internally or outsourced to external contractors. Obtain outside bids, make recommendations, and coordinate work for outside contractors
• Build and retain strategic relationships with key contractors and vendor partners
• With Assistant Head of School and CFO, manage Operating and Capital budgets to advocate for responsible asset preservation and capital project investments to support long terms strategic growth
• Co-lead the Health and Safety Committee, developing and implementing policies and procedures ensuring school safety, security and emergency preparedness
• Partner closely with internal colleagues including Finance, Technology, Human Resources, Nursing, and Advancement
• Balance school goals (numerous events, requested upgrades and construction projects, facilities improvements, etc) with global priorities given defined budgets and essential life safety protocols
• Act as staff liaison for Board of Trustees' Facilities Committee and participate in long term strategic planning efforts

• A minimum of 8 years of physical plant maintenance experience with supervisory responsibilities including oversight of major building projects (new building construction experience preferred)
• General knowledge of skilled trade work requirements, including plumbing, electrical, carpentry, HVAC, masonry, roofing, and other building systems including pumps, motors, grounds maintenance, and general mechanical operations and procedures
• Knowledge of Massachusetts school building code, MSDS, OSHA training and compliance requirements
• Superb organizational and communication skills with high level of attention to detail
• Track record of success in timely, efficient project management and budget oversight
• Demonstrated ability to manage, mentor, and motivate a diverse staff
• Experience working with technology, software systems, databases (Google platform preferred)
• Ability to provide required periodic safety trainings to colleagues
• Prior experience in an educational setting (independent school, public school, college or university preferred)
• Valid MA driver’s license with clean driving record
• May be required to lift up to 50 pounds, stand, crouch, sit, bend, stretch, and climb