Education and Events Coordinator

Overview: 

We are seeking a dynamic and detail-oriented Education and Events Coordinator to join our team and support the planning, promotion, and execution of educational programs, conferences, and member development activities. This role plays a vital part in advancing our mission through high-quality events and educational offerings for our members and partners across the healthcare sector.

Key Responsibilities:   

Education and Events Coordination 

· Coordinates educational offerings and other events

· Coordinates trade show events

· Coordinates logistics for conference speakers

· Coordinates distance learning webinars

· Assists with venue logistics as directed by the Director of Education & Events.

· Assists the Director of Education & Events with the MHA Board Education and Member Development Committee 

· Organize post-event closeout as directed, including sending evaluations and certificates, and budget reconciliation.

· Verify and process invoices and expense reports.

· Provide marketing, logistics, and tracking support for any state or federal contract activities

· On occasion, provide backup for the administrative pool, answering calls and greeting visitors

· Performs other duties as assigned by the Director of Education & Events, the President, or their designee as appropriate and pertinent to the role in the organization.

· Work well under various time constraints, in a complex work environment that is rapidly changing as a result of the dynamic healthcare environment.

Marketing & Communications

· Management and oversight of event management database and related association distribution lists.

· Develop marketing flyers and brochures 

· Prepare and process various communications and correspondence for distribution following MHA’s style. Compose correspondence, minutes, and other materials as requested.

· Promotes and markets the careLearning and Home Health, and Hospice education programs. 

· Takes the lead on meeting logistics for the Education & Member Development Committee.

· Answer routine inquiries by telephone and exercise good judgment in relaying inquiries to others when appropriate.

· Exercise independent judgment and professionalism when dealing with speakers, hotels, etc., and when staffing a meeting or seminar.

Measurement & Analytics  

· Creates, collects/compiles evaluations for educational offerings.

· Collects and researches data. Designs workflows and procedures.

· Anticipates the needs of members through surveys and research of strategies to enhance the value of events and overall membership.

Required

· A bachelor’s degree in meeting and event management, hospitality, or a related field with at least two (2) years of experience in meeting/event planning, or an equivalent combination of education and experience. 

· Experience with personal computer hardware and software, including Microsoft-based word processing, electronic communication, desktop publishing, spreadsheets, graphic design (Canva, Adobe Creative Suite), AV equipment, internet, and database software is required. 

Preferred 

· One to two years of sales experience is preferred. 

Benefits:

· Employer PAID Medical, Dental, and Vision insurance for the employee.

· Employer contribution to Health Savings Account (HSA) or Montana Medical Savings Account (MSA)

· Flex Savings account

· 401(k)

· Very generous 401(k) contribution after 2 years of employment

· Employer PAID Life Insurance

· Paid time off

· 8 Paid holidays

· Employee Assistance Program