In This Role

In this role, you will serve as a key contributor to employee experience across both local and global operations. You will lead the planning and execution of on‑site events, manage day‑to‑day operational logistics, and ensure a seamless, engaging workplace environment. This includes coordinating room setup, catering, AV capabilities, and social experiences, while also supporting special groups requiring ongoing conference space. The position requires a proactive, adaptable professional who thrives in a fast‑paced environment where needs shift daily.

Event & Experience Operations

• Lead organization and planning of on‑site events and workplace experiences.


• Build and maintain the on‑site experience, including room booking, setup, catering, AV coordination, and visitor or team support.


• Support “super groups” that require continuous conference space and logistical assistance.


• Create social experiences and ensure on‑site teams have access to relevant information and resources.

Administrative & Coordination Tasks

• Perform general office duties, including ordering supplies, maintaining record systems, and basic bookkeeping.


• Prepare invoices, reports, memos, letters, financial statements, and other business documents.


• File and retrieve corporate documents, records, and reports.


• Manage incoming correspondence—sorting and distributing emails, mail, and faxes.


• Draft responses to routine inquiries and ensure timely communication.

Experience

• 8+ years of event management experience


• 8+ years of program management experience


• 5+ years supporting executives or senior‑level stakeholders


• 8–10 years total relevant experience in administrative, operational, or events roles

Skills

• Strong verbal and written communication skills


• Ability to multi‑task, prioritize, and manage time independently


• Excellent customer service and interpersonal skills


• Ability to maintain confidentiality and organize information effectively


• Proficiency with Microsoft Word, Excel, PowerPoint, and general computer applications

Education

• High school diploma or GED required

Candidate Requirements

• Stable work history; low-tenure or high job‑hopping candidates will not be eligible


• No specific certifications or degrees required


• Must be a self‑starter who can pivot quickly in a changing environment

While not explicitly stated, the following would strongly support success in this role:

• Experience supporting workplace experience, facilities, or hospitality operations


• Background in coordinating AV, catering, or large‑scale meeting logistics


• Experience working in fast‑paced corporate or global environments


• Strong stakeholder management skills and comfort interacting with diverse teams


• Ability to anticipate needs and proactively resolve logistical challenges