Executive Assistant

Job Title: Executive Assistant
Pay Rate: $26 per hour
Location: Folsom, NJ (Hybrid)
Schedule: Monday–Friday, 9:00 AM–5:00 PM
Duration: 3 Months (February 23, 2026 – May 23, 2026)
Travel Requirement: Must visit Mt. Laurel, NJ location 2–3 times per week

Position Summary

We are seeking a highly organized and detail-oriented Executive Assistant to provide executive-level administrative support to the leadership team at Energy Ventures in Folsom, New Jersey. The ideal candidate demonstrates professionalism, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.

This role includes calendar management, expense coding in Workday, meeting coordination, preparation of board materials, and overall administrative support for senior leadership.

Essential Duties & Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments
• Prepare presentations and materials for Board and leadership meetings
• Coordinate sensitive reports, budgets, and confidential correspondence
• Arrange travel (air, hotel, car reservations) as needed
• Prepare, code, and submit expense reports via Workday
• Provide on-site office support in Mt. Laurel (order supplies, manage mail, serve as point of contact)
• Maintain confidential files, records, and correspondence
• Respond to and initiate email and phone communications
• Prepare special reports and summaries as required
• Perform additional administrative duties and special projects as assigned

Qualifications & Skills

• High School Diploma or GED required
• 2–4 years of related administrative experience
• Formal education in business or administration preferred
• Experience supporting executives, including corporate officers or directors strongly preferred
• Experience preparing Board meeting materials and interacting with Board members
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Experience with Workday preferred
• Strong organizational skills and attention to detail
• Ability to handle confidential information with professionalism
• Strong project management and multitasking abilities
• Ability to work independently in a fast-paced environment with minimal supervision