Executive Assistant (Contract)

Headway’s mission is a big one – to build a new mental health care system everyone can access. We’ve built technology that helps people find great therapists with the first software-enabled national network of providers accepting insurance. 

1 in 4 people in the US have a treatable mental health condition, but the majority of providers don’t accept insurance, making therapy too expensive for most people. Headway is building a new mental healthcare system that everyone can access by making it easy for therapists to accept insurance and scale their practice. 

Headway was founded in 2019. Since then, we’ve grown into a diverse, national network of over 60,000 mental healthcare providers across all 50 states who run their practice on our software and have served over 1 million patients. We’re a Series D company with over $325m in funding from a16z (Andreessen Horowitz), Accel, GV (formerly Google Ventures), Spark Capital, Thrive Capital, Forerunner Ventures and Health Care Service Corporation.

We want your time here to be the most meaningful experience of your career. Join us, and help change mental healthcare for the better.

We are hiring a temporary Executive Assistant to partner directly with our Executive Leadership Team. In this dynamic, high-visibility role, you will drive efficiency and productivity for our execs, ensuring the expansive org operates with utmost effectiveness. The ideal candidate is passionate about executive operations and understands the invaluable asset of this role to a rapidly growing company. While this role can be remote, we highly prefer candidates who can work from our NYC HQ 2-3 times/week. 

You will:

• Directly own the calendar of our one or two members of the Executive Leadership Team, liaising with critical internal and external stakeholders


• Critically prioritize their time and work with internal and external stakeholders with frequently complex schedules


• Support recruiting activities, communicating directly with high-priority candidates and collaborating with the Talent Coordinators on interview scheduling


• Support the planning of wide-scale org events, including team onsites, culture building activities


• Manage the org operating cadence, such as Org All Hands, regular Leadership Syncs 

You will love this role if:

• You have 5+ years of experience supporting executives in a fast-paced, high growth environment


• You are a self starter who can seamlessly create structure out of ambiguity


• You are an excellent written and verbal communicator who can navigate complex, multi-stakeholder coordination


• You are operationally excellent and a detail oriented organizer with experience in organizing wide-scale events 


• You are composed in high-pressure situations and exercise high levels of discretion in your interactions


• You are proficient in Google Productivity Suite and MacOS system


• You are motivated by our mission to rewire mental healthcare to access and affordability 


• You are excited at the opportunity to make this role your own

We believe a team's strength is in its people, and we cannot achieve this mission without a team that reflects the diversity of this problem – across race, ethnicity, gender, sexuality, age, national origin, religion, family status, disability, military status, and experience. Headway is committed to the full inclusion of all qualified individuals. As part of this commitment, Headway will ensure that persons with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or receive other benefits and privileges of employment, please inform the recruiter when they contact you to schedule your interview.

Headway participates in E-Verify. To learn more, click here.

A notice to Headway applicants: To protect yourself against phishing and recruitment fraud, please note that Headway only accepts applications through our official careers page at https://headway.co/careers. Headway will never refer you to external websites, ask for payment or personal information, or conduct interviews via messaging apps. All official communication will come from a @findheadway.com email address. If you are contacted by someone claiming to be from Headway via an unofficial channel, please do not share any information and report it as spam.