Executive Assistant (Future Contract Opportunity)

Job Summary

TalentWise LLC is building a pipeline of senior administrative professionals to support anticipated government contract awards with Arlington County, VA.

The Executive Assistant provides high-level, confidential administrative support to executive leadership, including Department Directors or equivalent officials. This role manages complex schedules, coordinates high-level communications, prepares detailed reports, and supports strategic and operational activities across the organization.

The position operates with significant independence and requires strong judgment, discretion, and a thorough understanding of organizational policies and procedures.

Key Responsibilities

• Provide advanced administrative support to executive leadership, including calendar management and meeting coordination 
• Prepare, review, and edit reports, correspondence, presentations, and official documents 
• Handle sensitive and confidential information with a high level of discretion 
• Track assignments, deadlines, and requests from leadership, ensuring timely completion 
• Coordinate departmental communications, meetings, and special projects 
• Serve as liaison between leadership, staff, external agencies, and the public 
• Develop and maintain records management systems and documentation 
• Support policy and procedure development and implementation 
• Manage contracts, invoices, and administrative financial processes 
• Coordinate travel, events, and executive-level engagements 
• Provide staff support to committees, boards, and task forces 
• May lead or coordinate the work of administrative staff and provide guidance and training 

Minimum Qualifications

• High school diploma, GED, or equivalent required 
• Significant experience in administrative support, preferably supporting senior leadership 
• Strong knowledge of office operations, administrative systems, and business practices 
• Excellent written and verbal communication skills 
• Ability to manage confidential information with discretion and professionalism 
• Strong organizational, multitasking, and time management skills 
• Proficiency with office software and administrative systems 
• Ability to work independently and manage competing priorities 

Equal Employment Opportunity Statement

TalentWise LLC is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status in accordance with applicable federal, state, and local laws.