External Assessor

The External Assessor will be an independent contractor who is expected to perform these and other duties as may be required. Additions, deletions or changes may be made to this description at any time, without prior notice.

MAJOR DUTIES AND RESPONSIBILITIES:

1. Assess afterschool programs for school-age youth to ensure compliance with Prime Time standards using the PBC-PQA tool. 


2. Write comprehensive reports electronically based on the results of the observations utilizing what was learned from the QIS training and score accordingly. 


3. Submit assessment/observation reports to the assessment manager within six (6) business days from the last observation of the program site.


4. Submit an invoice monthly reflecting the actual amount to be paid by the last day of the month to include all jobs performed electronically.


5. Submit a visit validation form quarterly to assessment manager at the quarterly meetings.


6. Communicate with the assessment manager of any schedule changes and respond to any clarifications of reports when needed. 

General Duties:

1. Attend the first quarterly Quality Advisor/Assessor meeting of the new school year and any remaining quarterly meetings if available. 


2. Once the program schedule is received and reviewed, contact the organization to the confirm visit one business day prior to or the day of your observation. Once you confirm your date(s) and time(s), email this information to the assessment manager.


3. Leave a message with a program staff person if the director cannot be reached. 


4. Report to the QIS assessment manager immediately if you are unable to do an observation or inform assessment manager of any change, noting that you may be asked to go to another organization at that time. 


5. Attend annual reliability training and obtain a score of seventy-five (75) percent or higher through a field observation with Prime Time’s assessment manager or designee.


6. Attend Palm Beach County Public School Emergency Code System response and training workshop. 

 Leadership:

• Actively participates in working toward attaining the Prime Time shared vision for out-of-school time programs.


• Takes personal responsibility to role model behaviors consistent with Prime Time organizational values. 

Customer Relations:

1. Represent Prime Time by making a positive impression with OST staff upon arrival and during the length of the visit in order to build a rapport that will help create a safe, welcoming space. 


2. Appreciate differences and diversity of others, and deals with others in an honest and respectful manner. 


3. Maintain a pleasant demeanor at all times. 


4. Arrive 15 minutes early (school district badges must be worn upon entering the site) to meet with director or site contact for introductions on the day of the visit and to inform them on how many observations will take place. Have the director or site contact guide you to the offering location. If returning for a second day, inform the director or site contact to verify the schedule for the following day, prior to leaving.

Knowledge, Skills & Abilities:

1. Considerable interpersonal and written communication skills. 


2. Ability to work independently.


3. Considerable time management skills.


4. Ability to recognize and function appropriately in sensitive situations.


5. Ability to prepare and maintain accurate records and reports electronically. 


6. Experience in report writing. 

Position and Duty Requirements:

1. Duties are performed off site in an afterschool setting. 


2. Must have access to transportation in order to visit programs and conduct assessments throughout Palm Beach County.

Minimum Qualifications:

Bachelor’s Degree in human services health or related field, supplemented by a minimum of five years professional experience in programming, program development within a human services or education, preferably in an elementary or middle school afterschool environment.  

• Computer literate and excellent writing skills.


• Able to work flexible hours, including evening. 


• Reliable transportation. 


• Familiar with working with diverse populations. 


• Effective analytical skills for assessing and evaluating.


• Able to travel throughout Palm Beach County. 


• Capable of working under pressure as well as organizing and planning efficiently.


• A high level of interpersonal skills is preferred.


• Requires occasional bending, reaching and stretching.


• Must be able to stand or sit for extended periods of time.


• Must be able to endure observations of outdoor activities.


• Bi-lingual preferred.