Finance Invoicing Coordinator

Job Description

·         Title: Invoicing Coordinator (Prefer Bilingual Spanish/English) - -

·         Duration: 7 Months. Maternity Leave Support - -

·         Start: As soon as possible. Only two weeks left to train up a new person. - -

·         Interview: Via phone or Teams within one day. The manager sets time daily at noon. CST

·         Will respond and interview immediately.

·         Job Description: Blocked Invoice Management - -

Responsibilities:

·         Review and analyze blocked invoices to identify root causes for non-payment or delayed processing.

·         Facilitate and manage invoicing alongside one other employee for this location.

·         Collaborate with internal stakeholders, such as procurement, receiving, and accounts payable teams, to resolve invoice discrepancies and address blockages.

·         Investigate and resolve issues related to purchase order discrepancies, pricing discrepancies, quantity discrepancies, and approval workflows.

·         Communicate with suppliers to address invoice discrepancies and obtain necessary documentation for invoice approval.

·         Work with cross-functional teams to implement process improvements and prevent future invoice blockages.

·         Maintain accurate records and documentation related to blocked invoices and resolution activities - -

Qualifications:

·         Prior experience in accounts payable, invoice management, or procurement operations.

·         Strong understanding of procurement, invoicing, and payment processes.

·         Excellent analytical skills and attention to detail.

·         Ability to communicate effectively with internal stakeholders and external suppliers.

·         Experience with ERP systems and invoice management software (e.g., SAP, Oracle, Coupa).

·         A degree is not required for this contract. However, it’s a plus if they possess a bachelor’s degree in accounting, Finance, Business Administration, or related field.

• Shift timing 8.00 am to 5.00 pm,
  

Requirements