Freelance Event Associate

Description

Join VDA, Inc. as a Freelance Event Associate 

About VDA, Inc.

VDA is an Experiential Design Agency located in Somerville, MA, pushing boundaries in the experiential space with creativity, innovation, and dedication to excellence. Recognized as one of the Top 100 Event Agencies by Event Marketer for the past two years, VDA delivers memorable brand experiences across physical and virtual environments. Our growing portfolio includes tradeshows, exhibit booths, corporate-themed events, branded activations, conferences, and more.

As we expand, we are seeking skilled freelance and part-time team members to support our warehouse operations, event productions, and logistics. We are currently hiring for multiple temporary, part-time, and freelance positions, including:

• Warehouse Helper
• Scenic Technician
• Lighting Technician
• Video Technician
• Audio Technician
• Van Driver
• Truck Driver (16'-26' Box Truck)

These roles play a vital part in ensuring the seamless execution of world-class events, from prepping and transporting equipment to setting up and operating technical elements.

Role Summary & Responsibilities

Warehouse Helper

• Assist in organizing, packing, and loading event materials and equipment.
• Maintain warehouse cleanliness and inventory tracking.
• Support event setup and breakdown as needed.

Scenic Technician

• Construct, assemble, and install scenic elements for event setups.
• Work with carpentry, painting, and other fabrication materials.
• Ensure scenic elements are transported and set up safely and efficiently.

Lighting Technician

• Assist in setting up and operating lighting equipment for events.
• Ensure proper rigging and cabling of lighting systems.
• Troubleshoot any lighting issues during setup and execution.

Audio Technician

• Set up and manage audio equipment, including speakers, microphones, and mixing consoles.
• Troubleshoot audio issues and ensure high-quality sound for events.
• Assist in load-in and load-out of AV equipment.

Van & Truck Drivers (16’-26’ Box Truck)

• Transport event equipment and materials to and from event locations.
• Safely load and unload materials with attention to organization and protection.
• Ensure all transportation is completed on schedule and according to safety standards.

Qualifications

• Prior experience in your respective role (warehouse, scenic, lighting, audio, or driving) preferred.
• Strong attention to detail and ability to work under tight deadlines.
• Ability to lift 50+ lbs and work in a fast-paced environment.
• Valid driver's license required for driving positions (CDL not required for box truck drivers).
• Availability for flexible, event-based schedules, including nights and weekends.

What We Offer

• Freelance & Part-Time Work – Flexible scheduling based on event needs.
• Exciting Projects – Work on high-profile events, tradeshows, and activations.
• Competitive Pay – Hourly rates based on experience and role.
• Collaborative Environment – Be part of a team that brings creative visions to life.

Join Our Freelance Team!

If you're looking for part-time, freelance opportunities in event production and logistics, we’d love to hear from you! Apply today and be part of VDA’s dynamic event execution team.

Salary Description
Competitive hourly rates, based on role and experience.