Human Resources Administrative Specialist (Future Contract Opportunity)

Job Summary

TalentWise LLC is building a pipeline of human resources professionals to support anticipated government contract awards with Arlington County, VA.

The Human Resources Administrative Specialist provides administrative and technical support for a wide range of HR operations, including recruiting, onboarding, payroll, and personnel administration. This role serves as a liaison between departments and the Human Resources function, ensuring compliance with policies and efficient processing of HR activities.

The position plays a key role in maintaining accurate HR records, supporting workforce operations, and providing guidance to staff on HR processes and procedures.

Key Responsibilities

• Support recruiting processes, including job postings, applicant tracking, and onboarding coordination 
• Prepare offer letters, onboarding materials, and new hire documentation 
• Coordinate onboarding and offboarding activities, including orientation and exit processes 
• Process and manage timekeeping and payroll activities, ensuring accuracy and compliance 
• Audit time records, track leave usage, and resolve payroll discrepancies 
• Maintain personnel files and HR documentation in compliance with policies 
• Process employee status changes, including pay adjustments, reclassifications, and assignments 
• Provide guidance to staff on HR policies, procedures, and timelines 
• Coordinate HR-related administrative activities such as benefits submissions and compliance forms 
• Generate reports and provide data to support HR operations and decision-making 
• Serve as liaison between department staff and central HR teams 
• Assist with departmental events and administrative initiatives 

Minimum Qualifications

• Some college coursework in Human Resources, Business Administration, Public Administration, or related field 
• Considerable experience in human resources administration or related field 
• Knowledge of HR processes, payroll, and administrative procedures 
• Experience with HR systems (e.g., NeoGov, PRISM, or similar platforms) 
• Strong organizational and data management skills 
• Ability to maintain confidentiality and handle sensitive information 
• Strong communication and interpersonal skills 
• Proficiency with Microsoft Office tools 

Equal Employment Opportunity Statement

TalentWise LLC is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status in accordance with applicable federal, state, and local laws.