Position Summary

Essential Functions

Onboarding & HRIS Administration

• Process new hire onboarding in BambooHR, including initiating workflows for employment contracts, I-9 verification, direct deposit enrollment, and all required onboarding tasks.
• Ensure timely completion of new hire onboarding checklists and follow up with employees on outstanding items.
• Maintain accurate and up-to-date employee records within the HRIS.

Requisition & Staffing Coordination

• Collaborate with managers to facilitate the completion and processing of seasonal and freelance requisition forms.
• Track open requisitions status and assist in expediting approvals to meet staffing timelines and report to Director any challenges in flows.

Systems & Equipment Setup

• Onboard new employees onto company platforms including Expensify, Slack, and Box.
• Assist new hires with company email setup and coordinate with IT professionals on the provisioning and organization of laptops and other company equipment.
• Support IT staff with any additional equipment-related administrative tasks as assigned.

Orientation & Events

• Assist the Director of Human Resources in organizing new hire orientation sessions, including logistics, scheduling, and coordination of light catering as needed.
• Prepare orientation materials and ensure a welcoming and organized experience for new team members.
• Flexibility to travel to different venues during festival (within NYC and with paid transportation) as needed.

Payroll Support

• Provide light administrative support to the Payroll & Benefits team as assigned, including data entry and document preparation as requested.

Qualifications

• Prior experience in an administrative, HR, or office support role preferred.
• Familiarity with HRIS platforms (BambooHR a plus) and workplace tools such as Slack, Expensify, ShareFile, and Box.
• Strong organizational skills with attention to detail and the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Positive, collaborative attitude and a willingness to pitch in wherever needed.

Compensation

• $1,000.00 per week (equivalent to $25/hour based on a 40-hour workweek)
• This is a non-exempt, seasonal position (April – July) and is eligible for overtime pay for hours worked over 40 in a workweek.