Marketing Projects & Administrator Associate

The overall responsibility of the Marketing Project & Administration Associate is to support the planning, coordination, and execution of marketing initiatives while ensuring smooth day-to-day operations within the Marketing Communications Department. The role supports the Marketing & Communications Teams by managing key administrative projects and functions. In addition, work within our project management platform to set up, organize and track key team assignments and keep management apprised of projects and issues. The role acts as a bridge between the Marketing Communications team, vendors and internal stakeholders to keep marketing activities organized, on schedule, and well-documented.

ESSENTIAL FUNCTIONS AND KEY AREAS OF RESPONSIBILITY:

• Setup project plans in the project management system, monitor tasks and deadlines and routinely report on progress to managers and stakeholders. Coordinate with teams to help move projects forward.
• Maintain track of marketing performance plans, compile analytics, maintain brand assets and project materials. 
• Provide administrative support on a variety of tasks including but not limited to: Document preparation, department invoicing, actionable and organized note-taking and administrative filing.
• Update and maintain details for the Marketing budget using SAP and Excel.
• Gather, track and process invoices and be a conduit between Marketing and Accounting.
• Coordinate approvals for requests to share confidential information with external partners.
• Process and track gear consignments for internal team members, Ambassadors, influencers and VIPs. This includes preparing and submitting consignment requests, obtaining approvals, monitoring accounts, preparing and submitting extension paperwork when required and returning gear at end of consignment term.
• Compile and prepare reports.
• Work outside of normal hours of operation, as needed, to fulfill essential functions and responsibilities.

Ancillary responsibilities:

• Process vendor associate purchases.
• Support the preparation for special meetings and agency briefings.
• All other duties as required or needed.

KNOWLEDGE, SKILLS & ABILITIES:

• Associates Preferred
• 3-5 years administrative experience, preferably in a Project Management environment
• MS Word, Excel, PowerPoint and Outlook
• Experience with Project Management platforms, such as Wrike
• SAP
• Strong Communication skills
• Strong organizational and time management skills
• Ability to work outside of regularly scheduled work hours as needed

The salary range for this position is $52,000- $73,500, please note that the salary information shown above is a general guideline only. Salaries are based upon a wide range of factors considered in making the compensation decision, including, but not limited to, candidate skills, experience, education and training, the scope and responsibilities of the role, as well as market and business considerations.