Meetings and Events Venue Sourcing Co-ordinator

Job Title

Venue Sourcing Co-ordinator

Brand

Emota

Location

USA:  Philadelphia or hybrid EST or CEN

Reporting to

Direct report(s)

Global Venue Sourcing Director

None

A bit about the role …

This role, which includes occasional national and international travel, to keep up to date with venue and destination knowledge supports our account teams and direct clients.

By being responsible for the venue sourcing you will produce high-quality inspirational venue sourcing and event management proposals and concepts for all your clients work on a range of meetings and events including investigator meetings, advisory boards, congresses, conferences, gala dinners, sales meetings and KOL meetings.

We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, 401K, life and health insurance and many other benefits.

What will you do …

·         Present a full knowledge of domestic US and international destinations and venues 

·         Deliver full venue sourcing function following company process

·         Produce all client proposals 

·         Improve leverage and negotiation with suppliers

·         Produce all event costings within time frames set

·         Liaise with all inter departmental teams

·         Deliver 100% quality and accuracy following client and company processes 

·         Display an understanding of company values

·         Present a full knowledge of supplier meeting, site inspection and educational trip process

·         Attend on-site to assist project teams

·         Support the venue sourcing management team on additional tasks as needed by the business

What do you need to have …

·         Either previous event management experience or a degree in event management

·         Client liaison skills

·         Team motivator and professional team member

·         A focus on accuracy, consistency and dedicated to customer service

·         Intermediate level Excel (can maintain complex spreadsheets) and Microsoft Office Suite

·         With enthusiasm in abundance, you will be organised

·         The flexibility and desire to travel overseas

A bit about us ….

Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.

Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change.  We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science.  We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.