Office Automation Assistant (OAA)

JOB PURPOSE
The Office Automation Assistant (OAA) provides essential administrative and clerical support to Navy personnel and departments. This role involves managing documentation, data entry, and report generation using office automation systems, while ensuring compliance with Navy and DoD standards.

**Multiple positions available across various Navy installations**

DUTIES AND RESPONSIBILITIES

The job duties and responsibilities include, but are not limited to the following:

• Perform data entry, document formatting, and report generation using Microsoft Office Suite and Adobe Acrobat


• Maintain logs, inventories, and filing systems in accordance with Navy document handling procedures


• Support internal teams by preparing presentations, summarizing data, and tracking correspondence


• Utilize DoD-specific portals (e.g., RMI-SIR, SRCP, SharePoint) to manage workflows and information


• Apply classification markings, meta data tagging, and redaction protocols to sensitive documents


• Ensure compliance with directives related to HIPAA, PII/CUI, and information assurance


• Communicate effectively with stakeholders, document actions and follow up on requests


• Assist with quality assurance reviews and support audits or inspections as needed


• Tasks may be conducted either on ships or at shore activities as requested and directed by the Technical Point of Contact (TPOC)
  

QUALIFICATIONS

Minimum Education & Experience:

• High School Diploma or equivalent (minimum requirement)


• 2 - 4 years of clerical, administrative, or data entry experience in a DoD or federal agency setting
  

Minimum Skills, Knowledge, & Abilities:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access) and Adobe Acrobat
  Familiarity with DoD portals such as RMI-SIR, SRCP, and SharePoint


• Experience generating reports, formatting presentations, and analyzing tabular/logical data


• Knowledge of Navy document handling procedures including redaction, classification, and meta data tagging


• Strong written and verbal communication skills


• Understanding of DoD/Navy directives, Quality Assurance standards, and information assurance regulations


• Detail-oriented, self-motivated, and able to work independently

Preferred Skills, Knowledge, & Abilities:

• Associate’s degree in Business Administration, Information Systems, or related field
  

Additional Requirements:

• Must be either a U.S. citizen or a U.S. permanent resident with a minimum of 3 years of legal residency in the U.S. (as required by the Deputy Secretary of Defense DTM 08-006 or its subsequent DoD Instruction (INST)


• Active security clearance preferred or the ability to obtain a NACI or Tier 1 Background Check including FBI fingerprint check
  

About Alakaʻi Services Group Inc. / Poʻe Hana Group, Inc.
Alaka‘i Services Group Inc. (ASGI), a subsidiary of the Alaka‘i Foundation Group Inc., is a Native Hawaiian Organization (NHO)-Owned Small Business serving the U.S. Department of Defense and other Federal Government Clients.
Headquartered in Honolulu, Hawaii, Poʻe Hana Group, Inc. (PGI) is a talent management, staffing, and administrative support services company. PGI specializes in providing HR and administrative services to the Alakaʻi family of NHO companies.

PGI is an Equal Opportunity Employer and strives to provide equal employment opportunity to all applicants and staff in accordance with sound employee relations practices and federal and state laws. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, marital status, ancestry, genetic information, pregnancy status, or any other characteristic protected by law.