Operations Coordinator

Description

Veterans receive hiring preference.

Generous Health, Dental, and Vision Benefits offered.

401(k) offered.

PTO + 11 Federal Holidays

*Position is Contingent on Contract Award*

Overview

Helios Defense Solutions LLC, a Service-Disabled Veteran Owned Small Business, is seeking a highly motivated and qualified Operations Coordinator to support the US Navy's Commander Fleet Logistics Support Squadron (VR-1) at Joint Base Andrews in Maryland. The individual will provide support related to flight operations and missions for VR-1 and assisting with identification of problem areas and recommend solutions to resolve or mitigate any emerging issues.

Specific responsibilities include, but are not limited to:

- Liaise with command staff, Executive Assistants, and Aides de Camp to receive and validate user requests and itineraries.

- Prepare and deliver weekly trip planning reports.

- Analyze resources for assigned missions and develop draft weekly and long-range schedules for the Operations Offices.

- Gather and submit mission assignments to the contracted flight company, coordinate dispatch services, and file flight plans.

- Utilize DOD Flight Information Publications (FLIP) for planning information.

- Coordinate with Defense Attaché Offices worldwide to obtain diplomatic clearances.

- Arrange for prior permission requests, fixed base operator services, and customs requirements.

- Prepare Mission Assignment Folders for mission execution.

- Submit requests for lodging, ground transportation, and airlines to appropriate agencies.

- Prepare weekly crew lodging and ground transportation status reports.

- Collect data, analyze, and produce monthly post-trip and financial trip reports with accounting analysis.

- Manage and maintain Global Decision Support System (GDSS), Jeppesen Dispatch Services, and SierrHotel Aviation Readiness Program (SHARP).

- Coordinate required training on Mission Planning Programs and Procedures.

- Develop and update Flight Planning Checklists and Aide Briefs.

- Create and maintain databases of aircraft, crew, and essential phone numbers, including local agency contacts.

-Prepare and maintain monthly Operations mission phone rosters.

Requirements

Required Qualifications

- minimum of five (5) years’ experience working in a Navy reserve Unit in the as a military or commercial flight operations coordinator in the coordination between air-traffic control and maintenance personnel; dispatching; using airfield landing and navigational aids; implementing airfield safety procedures; monitoring and maintaining flight records; and applying knowledge of weather information. 

- possess the knowledge and abilities to coordinate with approved dispatch service agents for air routing structure, airfield services,

proficiency with flight planning software and dispatch/scheduling experience in aviation procedures and practices.

- proficient in speaking, reading, and writing the English language. 

- possess satisfactory computer familiarity and computer skills to operate in computer focused environment.

- possess a current DoD SECRET clearance and be able maintain a clearance

- be a US Citizen

Pay Range:

The salary for this position is not 100% guaranteed. While we strive to provide competitive compensation packages, various factors, such as performance, economic conditions, and company policies, can influence your actual earnings. We are committed to rewarding our employees fairly, but it's important to acknowledge that the final salary may fluctuate based on these variables. We encourage a results-oriented approach and are dedicated to effectively recognizing and rewarding your contributions.

Who Are We

We are a Service-Disabled Veteran-Owned Small Business (SDVOSB) that delivers focused support for the full spectrum of DoD and Federal Agency program management, professional services, and training needs. Helios leverages the cross-functional expertise of its team members to deliver an operational framework centered on problem-solving, functional training delivery, and purposeful operational analysis.

Top reason to join the HELIOS family.

• Company culture: Our employees are not just a number; they are family. Helios fosters a family-oriented environment and understands that family always comes first.
• Benefits: Our medical, dental, vision, and 401k benefits exceed industry standards and remain competitive.
• Open-door policy: From senior leadership to new hires, employees can always speak with the company's President & CEO to get questions answered and problems solved.
• Job satisfaction: The work we do is truly important and long-lasting. No matter your role, you are key in supporting our clients in achieving their real-world missions.
• Veteran advocates: HELIOS has an active Veterans Employee Resource Group, Rally Point, which supports the communication styles and organizational paradigms unique to our Veteran employees.

You may apply online at Careers - Helios Defense Solutions, LLC (heliosdsllc.com) or though Paylocity.

Contact the HELIOS Recruiting Department at [email protected] if you have any questions about this Job Announcement.

HELIOS strongly believes that if you take care of your employees, your employees will take care of you!