Preventative Maintenance Inspector

Pay Range: $25.96 - $37.60

Pay Grade: 4

Position Classification: Part-Time, Non-Exempt (Hourly)

Purpose of Preventative Maintenance Inspector

The Preventative Maintenance Inspector works at the direction of the Facility and Project Manager and is responsible for conducting scheduled preventative maintenance inspections on all residential units and common areas across the property portfolio. This role ensures the ongoing safety, reliability, and efficiency of building systems by identifying issues early, performing minor repairs on the spot, and documenting findings for follow-up work. The Preventative Maintenance Inspector must possess a well-rounded understanding of building systems, strong troubleshooting skills, and the ability to interact professionally with residents and staff. 

Essential Duties and Responsibilities

Preventative Maintenance and Inspections

Perform scheduled preventative maintenance inspections on all assigned units, buildings, and common areas. Inspect and assess major building systems, including: 

• HVAC
• Electrical 
• Plumbing 
• Appliances 
• Doors/windows/locks 
• Life safety systems (smoke detectors, CO detectors, etc.) 
• Identify worn, failing, or unsafe components and document required follow-up repairs.

Minor Repairs and Immediate Corrective Actions

Complete minor fixes during inspections whenever feasible, including: 

• Replacing switches, outlets, bulbs, aerators, and filters 
• Adjusting or tightening hardware 
• Simple plumbing fixes (e.g., P-traps, supply lines, toilet adjustments) 
• Minor HVAC troubleshooting and filter changes 
• Minor carpentry repairs 

Work Order Management and Documentation

• Accurately log repair actions in the work order system. 
• Enter detailed notes, photos, and results of inspections into the Yardi. 
• Generate follow-up work orders when repairs exceed the scope of immediate fixes. 
• Track and report recurring issues or system trends to supervisors. 

Asset Inventory and Property Knowledge

• Inventory all small and attractive assets in a property in conjunction with the inspection. 
• Maintain broad knowledge of the property portfolio’s building systems, equipment types, and maintenance standards. 

System Analysis and Technical Support

• Assist in monitoring system performance trends and recommend improvements or capital replacements. 
• Provide technical insight to maintenance technicians when issues are discovered during inspections. 
• Provides guidance as needed to other department personnel, including technical input to decision making of capital improvements and other maintenance issues. 

Coordination and Communication

• Communicate professionally with residents during unit entry and inspection processes. 
• Coordinate with property managers and maintenance teams to ensure inspections are completed on schedule. 

Safety, Compliance, and Regulatory Adherence

Uphold all safety, compliance, and regulatory requirements. 

General Duties

Assists other staff with assignments and duties as necessary, and performs other necessary duties as required or assigned. 

Knowledge, Skills, Abilities, and Qualifications

Regulatory, Safety, and Compliance Knowledge

• Fair housing guidelines. 
• WISHA (Washington Industry Safety and Health Act) standards and company safety policies are complied with at all times. 
• Job safety principles. 
• Material Safety Data Sheets. 
• Cleaning, Grounds, and Maintenance Knowledge 
• Cleaning materials, equipment and methods commonly employed in cleaning of housing units and common areas. 
• General grounds care and maintenance procedures. 

Customer Service and Professional Conduct Abilities

• Understands the role in representing SHA and customer service protocol.
• Establish and maintain effective working relationship with other employees, management, tenants, applicants, vendors, and the general public while providing excellent customer service at all times. 
• Handle sensitive and confidential information with professionalism. 
• Practice Fair Housing Guidelines. 

Work Execution and Team Collaboration Abilities

• Handle detailed tasks independently. 
• Perform work as an effective member of the Asset Management Department team. 
• Follow oral and written communications. 
• Participate in required training and meet passing score deadlines. 

Technical, Computer, and Equipment Abilities

• Use computer and related software for related job tasks. 
• Exercise care in the use of materials, equipment, and tools. 
• Safety Practices and Physical Work Abilities.
• Use proper safety equipment to complete tasks. 
• Safely lift up to 50 pounds. 
• Work safely with chemicals using all appropriate Personal Protective Equipment and precautions. 

Language Proficiency

Fluently read, write, and speak English. 

Acceptable Experience and Training

Education and Experience

High school diploma or GED equivalency is required with four of more years work experience in the care and maintenance of facilities and grounds, or an equivalent combination of training and experience to meet the required knowledge, skills, and abilities. 

Any equivalent combination of experience and training that provides the knowledge and abilities necessary to perform the work of a Preventive Maintenance Inspector. 

Certifications and Licenses

A Certified Pool Operator (CPO) license by the National Swimming Pool Foundation is required within 6 months of employment, and a gas license is required within one year of employment. 

Must have and maintain a valid driver's license, reliable transportation, satisfactory driving record, and adequate insurance coverage. Must maintain an acceptable driving record according the SHA’s policy and insurer. 

Required Workplace Standards

• Works regular and reliable hours on site as required. 
• Attendance must be punctual and consistent. 
• Works an agreed-upon schedule and works additional hours as necessary to complete work. 
• Works effectively, cooperatively, and respectfully with co-workers, clients, and other contacts. 
• Follows all SHA Safety Policies and Procedures. 
• Follows all SHA Personnel Policies and Procedures. 
• Performs other duties as assigned. 

Essential Physical Abilities

This position requires the ability to: 

• Move/traverse across various SHA properties, including residential units, maintenance facilities, and outdoor environments; 
• Frequently ascend/descend stairs, ladders, and other elevated surfaces to perform repairs and maintenance tasks; 
• Regularly move/transport equipment, tools, and materials that may exceed 50 pounds; 
• Use hand tools, power tools, and other maintenance equipment for extended periods of time; 
• Work in confined spaces, attics, crawl spaces, and other restrictive environments as needed; 
• Operate motor vehicles, machinery, and equipment safely in compliance with agency policies; and 
• Communicate frequently, effectively, and accurately with internal and external stakeholders, including residents, vendors, and SHA staff. 

Work is primarily active and performed in a variety of indoor and outdoor environments. The employee may be exposed to varying temperatures, inclement weather, dust, fumes, and other conditions typical of maintenance and repair work. The work environment noise level can be moderate to high, depending on the task being performed. 

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibilities. They should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or to otherwise balance the workload for the good of the organization. 

Equal Opportunity Employer

Spokane Housing Authority provides equal employment opportunities and prohibits discrimination and harassment of any kind. This applies to all employment terms, including recruiting, hiring, compensation, and training. Reasonable accommodations may be provided to individuals with disabilities.