Program Coordinator -VMO OR Vendor Management Office (Mandatory)

We work as trusted business partners and always strive to deliver the most value and highest return on investment for our clients. We are highly trained business professionals with strong understanding of clients need. We work closely with the leading staffing trade associations, training, and research organizations to ensure we are knowledgeable of the latest industry trends and technologies.

Job Description: 

We are seeking a highly motivated, detail-oriented, and organized IT VMO (Vendor Management Office) Program Coordinator to join our client\'s dynamic FinTech team. In this pivotal support role, you will be instrumental in the smooth operation of our vendor management processes, acting as the right hand to the VMO Program Manager and gaining comprehensive exposure to all facets of vendor lifecycle management.

This position offers a unique blend of meticulous administrative tasks and engaging project-based work, making it ideal for a proactive individual eager to grow their career in a fast-paced technology and finance environment.

Responsibilities:

• Data Integrity & System Management: Execute precise and repetitive tasks including data entry, system cleanup, and maintaining accurate vendor records within our VMO tools and platforms. This involves diligently tracking vendor information, contract details, performance metrics, and compliance documentation.
• Vendor & Procurement Support: Assist with various aspects of the vendor lifecycle, from initial onboarding and due diligence to ongoing performance monitoring and offboarding. You will support procurement projects by helping to gather requirements, manage documentation, and facilitate communication between internal stakeholders and external vendors.
• Contract & Renewal Management: Play a key role in managing vendor contract renewals, ensuring timely communication, tracking expiration dates, and supporting the negotiation process to secure favorable terms. !
• Reporting & Analysis: Contribute to the generation of regular reports on vendor performance, spending, and compliance. Help identify trends and areas for improvement within the vendor portfolio.
• Process Improvement: Proactively identify opportunities to streamline VMO processes and enhance efficiency, contributing to the continuous improvement of our vendor management framework.
• Cross-Functional Collaboration: Collaborate effectively with various internal departments, including IT, Legal, Finance, and Procurement, to ensure alignment and adherence to vendor management policies and procedures.
• Program Manager Support: Provide comprehensive administrative and project support to the VMO Program Manager, assisting with scheduling, meeting preparation, presentation development, and other ad-hoc tasks as required.

Qualification:

• Strong Organizational Skills: Exceptional ability to manage multiple tasks simultaneously, prioritize effectively, and maintain meticulous attention to detail in a fast-paced environment.
• Problem-Solving Aptitude: A proactive approach to identifying issues and a willingness to learn and implement solutions.
• Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally with both internal teams and external vendors.
• Positive Attitude & Eagerness to Learn: A collaborative spirit, strong work ethic, and genuine enthusiasm for continuous learning and professional development within the VMO domain.
• Technical Proficiency: Comfortable working with various software applications and databases.

Notes from Hiring Manager:

• Hybrid – 3 days/week (Monday, Tuesday, Thursday) – 8:30 AM to 5:00 PM
• Opportunity for OT with prior approval of HM
• Contract only – potential to extend for the right candidate and based on business need
• 1 interview with HM
• Small team of 2
• Coupa and Productive experience a plus.

MUST HAVE:

• 5-7 years of experience as a Program Coordinator - VMO.
• Work experience with various software applications and databases.

Regards,

Mohammed ilyas,

PH - 229-264-4024 or Text - 229-469-1455 or You can share the updated resume at Mohammed@vtekis. com

All your information will be kept confidential according to EEO guidelines.