Project Administrative Assistant BMI/BRS- CIMMYT

1. Provide general administrative support to Africa-based BMI and BRS program staff and projects.
   
2. Organize and lead BMI and BRS regional
   workshops and trainings, including basic budgets, advances, reimbursements, and
   logistics arrangements such as visa applications, invitation letters,
   accommodation, flight tickets, airport transfers, and venue selection. Work
   with the Program Admin Coordinator to organize international
   workshops/trainings.
   
3. Assist with onboarding new staff:
   support country moves, computer allocation, phone purchase, vehicle allocation,
   driving license acquisition, and help with accommodation and office setup.
   
4. Responsible for timely local payments
   and keeping simple account of payments/reimbursements, preparing travel reports
   and travel expenses for IRS Staff credit cards.
   
5. Managing the BMI/BRS infrastructure,
   including procurement of supplies, ensuring best practices on procurement
   guidelines.
   
6. Coordinate all communications with
   members of the organization, external stakeholders, and meeting follow-ups.
   
7. Provide monitoring support in all
   routine matters as requested by the Administrative Coordinator and in cases of
   absence, when required, to keep abreast of all commitments and tasks.
   
8. File correspondence, including
   incoming/outgoing correspondence, maintaining data, and ensuring proper records
   are maintain in good order.
   
9. Other support tasks as required:
   representing BMI and BRS in CIMMYT country/regional administrative meetings,
   taking minutes, maintain a staff travel.
   
10. Perform any other tasks and
    assignments related to as directed by Administrative Coordinator.
    

Requirements

• Bachelor’s degree in business
  administration, Communications, or a related field.
  
• At least 3 – 4years of experience as a
  program/project administrator assistant or a similar role, preferably in an
  international or non-profit organization setting.
  
• Familiarity with ERP tools, Icertis,
  and ticketing systems
  
• Strong
  troubleshooting and diagnostics skills
  
• Understanding
  of business functions (HR, Finance, Procurement, Grants)
  
• Excellent
  communication and interpersonal skills
  
• Experience
  working in multicultural, multi-country contexts
  
• Familiarity
  with Microsoft tools (Teams, SharePoint, Office 365).
  
• High level of discretion and
  confidentiality.
  
• Ability to work effectively in a
  multicultural team environment and under tight deadlines.
  
• Ability to work independently and well
  within teams.