Project Administrator

Project Administrator – Marine Construction

As Coastal Engineering continues to expand its presence along the East Coast, we're seeking a highly organized Project Administrator to support our growing pipeline of complex marine construction projects.

Join a company that’s scaling fast—and build your career as we build the coast.

Responsibilities

• Provide administrative support to Project Managers and field teams across multiple marine construction projects (ports, seawalls, bridges, subsea pipelines, etc.).
• Maintain and track project documentation, including contracts, RFIs, submittals, change orders, and daily logs.
• Assist in preparing project reports, meeting agendas, minutes, and correspondence with clients, subcontractors, and vendors.
• Support procurement by issuing purchase orders, tracking deliveries, and maintaining vendor records.
• Help ensure compliance with safety documentation, permits, and regulatory requirements.
• Maintain project filing systems, both electronic and physical, to ensure accuracy and accessibility.

Qualifications

• 2+ years of experience in project administration, construction administration, or office coordination (marine or heavy civil construction experience strongly preferred).
• Skilled in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with attention to detail and accuracy.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Effective written and verbal communication skills for client, vendor, and internal team interactions.

Preferred Qualifications

• Prior experience supporting USACE, NAVFAC, or DOT marine contracts.
• Familiarity with construction drawings and specifications.
• Degree or coursework in Business Administration, Construction Management, or related field (preferred but not required).