Project Assistant - Commercial Electrical Retrofits Nationwide

Job Description: Project Assistant

Commercial Electrical Services – National Retail Retrofit Projects

Position Summary

The Project Assistant plays a key support role in the successful execution of national commercial electrical and lighting retrofit projects for major retail clients. This position is an on-site, office-based role and the employee is expected to report to the office each scheduled workday. The Project Assistant works closely with the Project Manager and internal teams to ensure projects remain compliant, organized, on schedule, and properly documented.

Responsibilities include licensing and permitting coordination, equipment and material tracking, invoicing support, project progress tracking, and clear communication of status updates, risks, and issues across multiple concurrent projects.

Key Responsibilities – Licensing & Permitting

• Coordinate and manage state, county, and municipal licensing and permitting requirements nationwide
• Track license and permit renewals, expirations, and compliance requirements
• Prepare, submit, and follow up on permit applications
• Maintain accurate permitting and licensing records

Project Coordination & Tracking

• Track project schedules, milestones, and progress
• Identify delays, risks, and compliance issues
• Maintain project documentation and reports
• Communicate progress and issues to the Project Manager

Equipment & Product Tracking

• Track materials and equipment from order through installation
• Maintain delivery and usage records
• Coordinate material availability with internal teams
• Reconcile product usage against project scope

Invoicing & Administrative Support

• Assist with project invoicing and documentation
• Track invoice status and outstanding items
• Support project closeout documentation
• Maintain organized project files

Team Collaboration

• Work closely with Project Managers, Service Managers, field teams, and accounting
• Coordinate information between departments
• Respond to project-related inquiries

Qualifications & Skills

• Experience in project coordination or administrative support
• Construction or commercial electrical experience preferred
• Strong organizational and multitasking skills
• Proficiency in Microsoft Office
• Strong written and verbal communication skills

Salary & Benefits

• Salary: starting at $20.00 to $25.00 per hour
• Benefits may include medical, dental, vision insurance, paid time off, paid holidays, and retirement savings options
• Additional benefits may be offered based on role and tenure

Work Environment

• On-site, office-based position
• Full-time schedule during standard business hours
• Fast-paced environment supporting national retail retrofit projects

The successful candidate will be highly organized, comfortable working in a fast-paced environment, capable of managing multiple concurrent projects, and possess excellent computer and communication skills.