Project Coordinator

Wood, Patel & Associates, Inc., (WOODPATEL) the #1 ranked civil engineering firm in Arizona for 23 consecutive years and recognized as one of the Best Place to Work for the last 7, is seeking exceptional candidates to join our team.  We provide the opportunity to advance your career and become an integral part of our highly respected firm.

We are seeking a highly organized and detail-oriented Project Coordinator to support our engineering teams. This role plays a critical part in ensuring projects run smoothly by assisting with coordination, documentation, scheduling, and communication across internal teams and external partners.

Responsibilities

• Support Project Managers with day-to-day project coordination activities
• Track project schedules, deliverables, and deadlines
• Assist with proposal preparation, contracts, and project documentation
• Coordinate meetings, agendas, and follow-ups with internal teams and clients
• Maintain accurate project records and filing systems
• Assist with invoicing, budget tracking, and project reporting
• Communicate with clients, consultants, and agencies as needed
• Help ensure projects remain on schedule and within scope

• 3–5+ years of experience in engineering, architecture, or construction, or a related field
• Strong understanding of project coordination and document control processes
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent written and verbal communication skills
• Strong organizational and time management skills with the ability to prioritize multiple tasks
• Ability to work independently and follow through to completion
• Professional demeanor with strong client service skills
• Experience with engineering plan submittals and agency coordination is a plus

Benefits

• Competitive pay
• Generous PTO plan
• Health, dental, vision
• 401(k) with employer matching
• Long-term disability/short-term disability/life insurance
• In-house training events
• Employee appreciation and team building events

WOODPATEL is committed to our community and as such we match employee contributions to St. Mary's Food Bank Alliance, the world’s first food bank, founded in Phoenix, Arizona.

WOODPATEL is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, pregnancy, or any other status protected by law.

Are you ready to take your career to the next level with a company that is committed to innovative growth and improving lives in the communities where we live and work? At WOODPATEL, our people are our most important resource. We believe in empowering every member of our team to reach their highest potential. Our staff of accomplished professionals rewards creative problem solving, promotes ongoing professional growth and development, and provides opportunities for our employees to elevate their careers within our organization. We pride ourselves on our close-knit office community we have developed over 40 years in business as we continue to create a dynamic, exciting, and rewarding work environment.