Administrative Project Control Specialist

Title: Administrative Project Control Specialist 

Location: San Diego ,CA

Clearance: Active Secret or Higher

Education: Bachelor's Degree

Customer: Naval Information Warfare Systems Command

Summary:
We  are seeking a highly organized and experienced Administrative Assistant  to support our program/project managers on DoD-related projects. The  ideal candidate will have a proven history of enhancing operational  efficiency and supporting a team in a government contracting  environment. This role requires a focus on streamlining workflows,  managing schedules, and overseeing procurement processes with precision.  The successful candidate will bring a positive, solution-driven  approach and attention to detail to every task.

Responsibilities:

•  Procurement and Logistics: Coordinate and streamline procurement  processes, from initial purchase to final delivery, ensuring timely and  accurate fulfillment of government contracts. This includes facilitating  the creation of purchase requests, obtaining quotes, and processing  purchasing needs. Verify purchasing card transactions for accuracy and  handle reconciliation and approval processes.

•  Reporting and Administration: Compile and deliver weekly and monthly  reports to the Contracting Officer Representative (COR), including all  deliverables such as CDRLs and Financial Status. Assist the project  manager by coordinating team visit schedules. Manage travel  authorization requests, including travel logistics, Letters of  Authorization (LOAs), and compliance with security requirements.

•  Team Support and Training: Serve as the Training Coordinator, ensuring  all team members are up-to-date with required certifications and  training.  Assist subcontractors in obtaining Visit Authorization  Requests (VARs) and badges for secure area access. Plan and organize  Safety Meetings for the entire business unit, tracking attendance and  ensuring compliance with safety protocols

General  Support: Troubleshoot tickets and ensure smooth communication between  internal and external stakeholders. Collaborate with leadership to  identify training needs and foster a positive, collaborative work  environment.

Qualifications:

• Current Active Secret Clearance

• Experience as an Administrative Assistant in a government contracting environment.

• Proven ability to coordinate and streamline procurement processes.

• Proficiency in compiling and delivering reports.

• Experience in managing schedules and coordinating logistics for team visits and travel.

• Ability to handle verification and reconciliation of purchasing card transactions.

• Strong organizational skills and attention to detail.

• Experience with training and mentoring staff.

• A solution-driven approach to problem-solving.

• Skills in MS Office & Microsoft Project.

• Experience with process improvement and data reporting and analysis.