Seasonal Specialist, Awards Compliance

Department: Membership, Impact and Industry

Reports to: Manager, Membership, Impact and Industry

Job Type: Seasonal – Full-time

Job Duration: August–March

Job Classification: Hourly (Non-exempt)

Workplace Location: Los Angeles – 8949 Wilshire
 

Summary/Objective:

The Specialist, Awards Compliance will play a crucial role in supporting the day-to-day operations of the Academy’s Campaign Promotional Regulations process. This role will work closely with the Member Relations and Awards Administration departments to ensure all outgoing e-blast communications to Academy members comply with Campaign Promotional Regulations. The ideal candidate is well-organized, detail-oriented, and passionate about the film industry with a commitment to the Academy’s mission as a global, year-round organization and to advancing diversity, equity, and inclusion.

Essential Functions of the Job:

• Review all outgoing e-blast communications from awards representatives and Oscars Official Qualifying Film Festival representatives to ensure compliance with the Academy’s Campaign Promotional Regulations.
• Coordinate with Academy staff across Membership, Awards, and Legal departments to ensure all incoming inquiries in the Campaign Promotional Regulations inbox are answered accurately and promptly.
• Collaborate with the Manager, Membership, Impact and Industry and Chief Technology Officer to ensure all incoming inquiries from Academy-approved mailing houses are answered accurately and promptly.
• Work with the supervising manager to draft outgoing bi-weekly communications to industry partners.
• Work with the supervising manager to collect and compile end-of-season feedback from awards representatives and representatives from Official Qualifying Festivals.
• Perform other duties as assigned by the Manager, Membership Impact and Industry.

Required Competencies:

• A college degree required.
• 3+ years of experience working in the film industry or a related field.
• Exhibit a strong interest in the motion picture industry.
• Excellent verbal communication, interpersonal, and organizational skills with strong follow-through.
• Intermediate proficiency in Microsoft Office Suite applications (Outlook, Word, Excel, and PowerPoint).
• Ability to take direction and collaborate effectively with colleagues, executives, talent, Academy members, and the public, maintaining professionalism and discretion at all times.
• Must exhibit a high level of professionalism and confidentiality.
• Must be detail-oriented, highly organized, and able to work independently with minimal supervision.
• Strong project-management skills and ability to prioritize, manage multiple deadlines, and handle a heavy workload in a fast-paced work environment.
• Flexibility to work nights and weekends as needed, sometimes on short notice.

Preferred Qualifications:

• Experience with CRM desired.

Required Vaccination: Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception: Medical and religious accommodations approved by the Office of People & Culture.

Compensation: The expected salary range for this role is $25.00 - $26.00. The actual base pay offered will be determined by factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.