Special Projects Coordinator

People’s Self-Help Housing (PSHH) is looking to hire an eager Special Projects Coordinator to join our Property Management team. The individual in this role will mainly be focused on traveling to different sites around the Santa Barbara region as well as the Five Cities area and assisting with the completion and closing out of annual recertifications.

With a mission to build affordable homes, with site-based services that offer opportunities to change lives and strengthen communities, People’s Self-Help Housing is a the longest serving nonprofit developer on California’s Central Coast. We serve low income working families, farmworkers, seniors and veterans and provide welcoming environments for those living with disabilities and for the formerly homeless. Along with building and managing beautiful and accessible neighborhoods in San Luis, Santa Barbara, and Ventura counties, we offer a broad array of programs to promote, health, education and connections to community-based resources.

This is a full-time position (40 hours per week, 5 days per week).

Salary DOE, with a very competitive benefit package including:

• Employer-paid Medical/Dental/Vision, LTD/STD
• Pension Profit Sharing Plan
• Paid Vacation, Holidays, and Sick Time
• Employer investment in professional education and employee wellness
• excellent, supportive staff and work environment.

Responsibilities

• Travel to multiple properties on a regular basis, depending on task assignments and deadlines.
• Complete required training with Compliance.
• Assist property managers in completing their projects, which includes:
  • Looking through existing tenant files.
  • Organizing documents.
  • Completing annual recertifications with tenants.
  • Submitting documents to Compliance and responding to findings.
  • Scanning and saving files to shared drives.
  • Reassembling tenant files.
  • Ensuring tenants receive all notices that pertain to the annual recert process.
• This position could work at HUD, USDA, TCAC, HCD, or hybrid sites. The goal of the position is to help all sites complete past-due recertifications and stay up to date.

• Must have strong communication skills, both verbally and in writing.
• Must have strong listening and interpersonal skills.
• Ability to manage confidential information in a sensitive manner.
• Ability to maintain cultural sensitivity and confidence of residents.
• Ability to work independently, with minimum supervision.
• Proven record of meeting deadlines and manages multiple priorities.
• Have working knowledge of and ability to operate/use scanners, copiers, and shared drives.
• Ability to travel in Santa Barbara and San Luis Obispo Counties, mileage to be paid from designated office.
• Works collaboratively in a team environment.
• Ability to prioritize, multitask and meet deadlines autonomously.
• Previous Experience in an office administration position and office setting
• Proven ability and experience maintaining confidentiality with proprietary company information
• Proven ability to meet tight deadlines
• Valid CA driver’s license, proof of auto insurance and access to a reliable vehicle
• High school graduate or G.E.D.
• Ability to travel to different sites when coverage is needed
• May have to sit, stand, and/or walk for long period of time.
• May have to reach, squat, bend, and/or lift office-related objects.