Subcontract Administrator

Subcontract Administrator

Work Location: Huntsville, AL 

Schedule: Full Time 40 hours per week; 8 hours per day in office (remote work is not authorized)

Relocation: Negotiable 

This position is contingent upon contract award.

IronMountain Solutions is seeking a Subcontract Administrator with experience administering various complex government or commercial contracts such as CPFF, T&M, and FFP from cradle to grave.  The Subcontract Administrator will conduct administration of government and commercial contracts.

Job Responsibilities:

• Responsible for leading high-level negotiations for complex subcontracts, ensuring favorable terms and compliance with FAR, DFARS, and other regulatory requirements.


• Navigate challenging contractual issues with subcontractors and internal stakeholders.


• Identify and assess risks related to subcontractor performance and compliance.


• Develop and implement risk mitigation strategies, ensuring adherence to all contractual obligations and regulations.


• Facilitate communication and collaboration to ensure project success.


• Assist with the development and implementation of subcontracting policies and procedures to enhance efficiency, compliance, and best practices within the organization.


• Oversee the monitoring of subcontractor performance against contractual requirements and performance metrics.


• Prepare and present detailed reports on subcontract performance and compliance to the senior management and stakeholders.


• Lead internal and external audits related to subcontract administration.


• Address audit findings and implement necessary corrective actions to ensure compliance and improve processes.


• Manage the closeout process for subcontracts, ensuring all contractual requirements are fulfilled, deliverables are received, and final payments are processed in accordance with company policies and regulatory standards.


• Comprehensive understanding of FAR, DFARS, and government procurement regulations.


• Proven ability to navigate complex regulatory frameworks.


• Proven experience leading negotiations for complex and high-value subcontracts, with a focus on risk management and compliance.


• Strong analytical skills, with the ability to assess risks, develop strategies, and make informed decisions.


• Outstanding verbal and written communication skills, with the ability to effectively present information to diverse audiences, including senior executives and government officials. 


• Proficient in Microsoft Office Suite (Excel, Word, Outlook)


• While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use tools or controls; normal physical activity (reach with hands and arms; climb stairs); and communicate effectively with all levels of employees and leadership. The employee must occasionally lift or move office products and supplies, up to 25 pounds.

Education and General Experience: 

• Bachelor's degree in Business Administration, Contract Management, Supply Chain, or a related field. Equivalent experience may be considered in lieu of a degree. 


• Minimum of 7-10 years of experience in subcontract administration or subcontracts management, with significant experience in government contracting environments.


• Ability to read and interpret documents such as data rights, safety rules, federal regulations, and procedure manuals.  


• Ability to write routine reports and correspondence.  


• Must be able to communicate effectively with others in various roles in and outside of the company


• Ability to solve practical problems.


• Ability to multitask effectively and adapt to change.


• Must have the ability to work well with others.


• Strong understanding of DFAR/FAR Data Rights is desired


• Experience administering manufacturing/product type contracts is desired  

Clearance Requirements: The ability to obtain and maintain a Secret security clearance is required. Per federal requirements, only U.S. citizens are eligible for this level of clearance.

IronMountain Solutions is an Equal Opportunity Employer