Systems Data Administrator

Systems Data Administrator - Onsite
ARC Group has an immediate opportunity for a Systems Data Administrator! This position is an Onsite Role in Anchorage, AK. This is starting out as a contract position running through December 2025 with strong potential to extend longer or convert to FTE. This is a fantastic opportunity to join a well-respected organization offering tremendous career growth potential.

At ARC Group, we are committed to fostering a diverse and inclusive workplace where everyone feels valued and respected. We believe that diverse perspectives lead to better innovation and problem-solving. As an organization, we embrace diversity in all its forms and encourage individuals from underrepresented groups to apply.

We are seeking a proactive and detail-oriented Systems Data Administrator to support the development, execution, and data entry of a comprehensive preventative and ongoing maintenance software program. This role will work closely with the Facility Maintenance Manager to ensure that all facilities are in the system with proper parent-child relationships established so maintenance activities are scheduled, tracked, and completed efficiently across our operational assets, including trailers, tanks, pumps, motors, facility assets, and aviation equipment. Ensure that all OEM manuals, design drawings, reports, and other documentation is uploaded to the proper asset.

Key Responsibilities

1. Collaborate with the Facility Maintenance Manager to design and implement a structured preventative maintenance (PM) program.
2. Create and implement a systems buildout for (CMS) reflective of the vehicle maintenance program (VMS) within EAM.
3. Maintain and update the maintenance management system (e.g., VMS, EAM) with accurate work order data, schedules, asset histories, and appropriate asset data to the point of commissioning handover.
4. Generate and distribute system reports outlining upcoming PM tasks, ensuring visibility and accountability across teams.
5. Coordinate with field teams and vendors to schedule inspections, services, and repairs in alignment with operational priorities.
6. Track and document compliance with regulatory maintenance requirements (e.g., AVIR, tank inspections, 49 CFR 180.416 trailer inspections).
7. Support procurement and logistics for maintenance-related materials and services.
8. Assist in analyzing maintenance trends and identifying opportunities for process improvement and cost savings.
9. Generate a user guide which can be used to train new hires on the systems operations and interface.

Qualifications

10. Proven experience in maintenance coordination, asset management, or administrative support in a technical or industrial setting.
11. Hands-on experience with Enterprise Asset Management (EAM) systems and other work management platforms (e.g., Maximo, SAP PM, Infor EAM, or similar).
12. Familiarity with maintenance management systems and reporting tools (e.g., XML-based reports, EAM dashboards).
13. Strong organizational and communication skills with the ability to manage multiple priorities.
14. Proficiency in Microsoft Office Suite and comfort working with data-driven tools.
15. Knowledge of regulatory standards related to equipment maintenance is a plus.

Preferred Attributes

16. Experience supporting fuel, transportation, or logistics operations.
17. Ability to work independently and collaboratively in a fast-paced environment.

Detail-oriented mindset with a commitment to accuracy and continuous improvement


Would you like to know more about this role? For immediate consideration, please send your resume directly to Suresh Gaddala at [email protected], or call 954-715-4788. You can also apply online and view all our open positions at www.arcgonline.com .

ARC Group is a Forbes-ranked a top 20 recruiting and executive search firm working with clients nationwide to recruit the highest quality technical resources. We have achieved this by understanding both our candidate's and client's needs and goals and serving both with integrity and a shared desire to succeed.

ARC Group is proud to be an equal opportunity workplace dedicated to pursuing and hiring a diverse workforce.

Position is offered with no fee to candidate.