Temp Purchasing Clerk, Fiscal Department (Purchasing)

Who We Are: CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports they need to thrive.  We take a comprehensive approach by offering more than 180 integrated programs in:  Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach more than 73,000 individuals and families, including almost 13,000 youth. CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families are in living in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today

The purchasing department is responsible for addressing the purchase needs of all CAMBA’s programs by adhering to funder and agency purchase regulations.

Position: Temp Purchasing Clerk

Reports To: Senior Program Director

Location: 1720 Church Avenue Brooklyn NY 11226

What The Temp Purchasing Clerk Does:

• Follow CAMBA’s Procurement Policy
• Research and expand the agency’s M/WBE vendor list selecting from the NY City and NY State databases
• Research and expand the agency’s Purchasing group vendors selecting from their catalogs.
• Research on new vendors
• Set up new vendor accounts
• Assist in M/WBE contractual compliance
• Communicate with vendors to request required documents and review submitted documents for completion and compliance with procurement rules and regulations.
• Obtain signed letters of intent and other required documentation.
• Maintain the vendor M/WBE Certificates and Verify M/WBE Status.
• Assist with keeping records on contract requirements regarding purchasing, vendors and purchasing groups.
• Generate reports as needed
• Maintain up-to-date file system. Entering data into Purchasing log and other purchasing related databases
• Update CAMBA’s MWBE Vendor List/Preferred Vendor List
• Communicate and share vendor information with CAMBA Staff
• Attend events and vendor conferences.
• Assist with purchasing/procurement support (i.e.-reconcile purchase orders and invoices).
• Maintain professional relationships with vendors.
• Comply with all Federal, State, City and CAMBA security and privacy polices intended to protect the security and privacy of individually identifiable information.
• Maintain accurate files of paperwork of all orders (i.e. - copies of Purchase Order forms, Purchase Request forms.
• Track packages, follow up on back orders.
• Follow up on programs purchase request forms.
• Answer and screen incoming telephone calls as needed.
• Tasks may be modified, expanded, and/or assigned over a period of time.

Minimum Education/Experience Required:

• Sufficient Education: to comprehend basic reading, writing, and math to execute required functions of the role.

Other Requirements:

• One (1) years of relevant experience, preferably in a mid-sized (250+ employees) organization.
• Good written & verbal communication.
• Computer literacy in Microsoft Office Suite.
• Ability to lift boxes.

Compensation: $20-$22 hourly
When salary ranges are listed, the range would represent the low and high end for the applicable position & program. The salary offered would be based on various factors unique to each program and candidate. This includes but is not limited to experience, education, budget and/or program size, internal equity, skills and other factors that may be required for the position and organization.

Status: Full-time (35 hours per week) (Monday-Friday 9AM-5PM)
Benefits: CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays.
 

CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation.