Temp Recruiter/Office Coordinator

American Innovations protects people and the environment by providing proven compliance solutions to oil and gas professionals from the field to the office. More than 30 years of experience drives innovative solutions that address the need for efficient data collection, reporting, and analysis – an integrated family of hardware, software and professional services backed by relentless customer service.

We are seeking an organized and proactive Temporary Recruiter & Office Coordinator to support our team with Recruiting and providing support while our Office Coordinator is out on maternity leave. This dual-role position is ideal for someone with experience in recruiting and a knack for keeping office operations running smoothly. You will take ownership of key aspects of the hiring process while ensuring day-to-day office functions remain uninterrupted.

Recruiting Duties:

• Conduct initial phone screens with applicants and document feedback.
• Review resumes and coordinate next steps with hiring managers.
• Schedule and coordinate interviews between candidates and interviewers.
• Follow up with hiring managers and candidates throughout the recruitment lifecycle.
• Maintain accurate records in applicant tracking systems and recruiting spreadsheets.
• Conduct engagement meetings with hiring managers to go over requirements and recruiting strategy. 
• Manage and maintain sensitive information with discretion and integrity.   

Office Coordination Duties:

• Serve as point of contact for general office inquiries during the leave period.
• Oversee office supply inventory and place orders as needed.
• Assist with meeting room scheduling and general office calendar management.
• Responsible for the Office Coffee Stations, will be responsible for maintaining our coffee stations, ensuring everything is stocked, vendor relationship, and ordering additional supplies. 
• Support staff with basic administrative needs.
• Ensure a welcoming environment for staff and visitors.

• 2+ yeas of experience in recruiting, talent acquisition, HR, or administrative roles.
• 2+ years of experience working as an office coordinator or administrative assistant.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Comfortable with scheduling and calendar management tools (e.g., Outlook).
• Proficient with office software (Word, Excel, Canva).
• Ability to work independently and handle sensitive information with discretion.
• Experience with applicant tracking systems or HRIS platforms (Paylocity is a plus).