Temporary | Administrative Assistant

The University of Notre Dame is more than a workplace, we are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

The Institute for Educational Initiatives (IEI) recently launched the Center for Educational Research and Action (Era), a hub dedicated to advancing interdisciplinary educational research at the University of Notre Dame. Through collaborative scholarship and impactful programs, Era seeks to elevate research that improves education locally and nationally.

The Center for Educational Research and Action (Era) is seeking a highly organized and proactive Temporary | Administrative Assistant to support the Director and program operations. This role offers the opportunity to contribute to meaningful education-focused work while gaining experience in a dynamic academic center.

This is a temporary position (limited to a maximum of 900 hours per year). We anticipate a regular schedule of 15–20 hours per week, with occasional weeks reaching up to 40 hours, depending on project needs. Work hours are flexible but will generally occur Monday–Friday between 9:00 a.m. and 4:00 p.m.

Key Responsibilities

• Manage the Director’s calendar and assist with scheduling meetings and events.
• Provide logistical support for meetings, including preparation of materials, note-taking, and follow-up.
• Assist with planning, coordinating, and supporting events hosted by Era.
• Prepare and process expense reports and other administrative documents.
• Provide administrative support for the Tutor-ND  program affiliated with Era.
• Handle special projects and new tasks as assigned, bringing creativity and initiative to problem-solving.

At Notre Dame, we know our impact depends on exceptional people. We are committed to fostering a welcoming, supportive workplace where every employee can thrive. This temporary position provides valuable exposure to higher education administration and the chance to contribute to initiatives that shape the future of education research.

• Strong organizational skills with exceptional attention to detail.
• Advanced computer proficiency, including Google Suite, Microsoft Office, and Zoom.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks, prioritize effectively, and work independently.
• Flexibility to adapt to new projects and changing priorities.

Application Deadline to Apply: September 23, 2025

Hiring Pay Range: Commensurate with experience 

At Notre Dame, we know our impact depends on exceptional people, people like you. We are committed to fostering a vibrant, welcoming community. In keeping with our mission, we encourage applications from all who will help build and strengthen our beloved community. We strive to empower every employee to flourish, knowing your success propels Notre Dame to new heights of impact.