Temporary | Administrative Coordinator

The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

The Initiative on Race & Resilience (IRR), housed in the College of Arts and Letters, seeks a detail-oriented and highly organized Administrative Coordinator to provide temporary administrative, clerical, and organizational support. This is a temporary, part-time position (20 - 25 hours per week), expected to last 3–4 months.

Position Overview

The Administrative Coordinator plays a key role in ensuring the smooth operation of IRR’s academic, programmatic, and community-facing initiatives. Working closely with the Director and Program Manager, the Administrative Coordinator manages communications, event logistics, financial tracking, and day-to-day operations that advance the Initiative’s mission.  

Key Responsibilities

• Coordinate campus-wide communications about IRR events, including event advertising and publicity.
• Organize event support services for speakers, artists, and lecturers, including booking flights, arranging catering, securing lodging, and reserving venues.
• Monitor financial accounts, including restricted accounts, tracking expenses, and preparing stewardship reports.
• Hire, train, and supervise student workers.
• Maintain and regularly update the IRR website.
• Assist the leadership team and affiliated faculty with administrative and project support.
• Manage the Director’s and Initiative’s calendar, correspondence, and event-related travel.
• Oversee IRR’s physical spaces; receive visitors and phone calls courteously and professionally.
• Coordinate logistics for advertising events, including communications about event details and the graphic design of posters and web-based promotional materials.
• Order office supplies, maintain filing systems, and ensure the office remains organized and professional in appearance.
• Sort and distribute incoming mail.
• Provide clerical and digital design support for IRR projects, including the board, the Multiracial Democracy Working Group, and the leadership team.
• Perform additional tasks as assigned to support the Initiative’s extensive projects and programs.

• Previous experience in administrative support, event planning, or office management preferred.
• Strong organizational, time management, and multitasking skills.
• Excellent verbal and written communication abilities.
• Professional demeanor with the ability to interact effectively with faculty, staff, students, and visitors.
• Familiarity with financial tracking and reporting.
• Proficiency in office software (Microsoft Office, Google Workspace) and willingness to learn University-specific systems.
• Experience with web content management and basic graphic design is a plus.

Application Deadline to Apply: October 8, 2025

At Notre Dame, we know our impact depends on exceptional people, people like you. We are committed to fostering a vibrant, welcoming community. In keeping with our mission, we encourage applications from all who will help build and strengthen our beloved community. We strive to empower every employee to flourish, knowing your success propels Notre Dame to new heights of impact.