Temporary Philanthropy Assistant

The Chesapeake Bay Foundation seeks a Temporary Philanthropy Assistant in the Philanthropy Department to be based at the Philip Merrill Environmental Center located in Annapolis, MD.

THE CHESAPEAKE BAY FOUNDATION

Established in 1966, the Chesapeake Bay Foundation (CBF) is the largest regional nonprofit conservation organization dedicated to saving the Chesapeake Bay, its rivers and streams, and the wildlife that call it home through education, advocacy, litigation, and restoration. Since 2010, CBF has engaged in a focused effort to defend and implement the Chesapeake Clean Water Blueprint, a binding federal and state collaborative agreement aimed at reducing pollution to the science-based, legally-affirmed levels established by the U.S. Environmental Protection Agency (EPA). The Blueprint is expected to be fully implemented by 2025. If the states and the federal government achieve Blueprint goals, the Bay will finally after decades of failed efforts be removed from the Clean Water Act s impaired waters list. Successfully implementing the Blueprint depends on a well-informed, engaged, active, and diverse constituency of members, advocates, and volunteers who speak up and take action to save the Bay.

CBF has a staff of approximately 230 employees working in offices in Annapolis, Maryland; Richmond and Virginia Beach, Virginia; Harrisburg, Pennsylvania; and Washington, D.C. as well as 14 field education program locations. Our staff and volunteer corps work throughout the region educating students and adults, advocating for clean water policies, restoring waterways, and litigating when necessary. 

CBF's headquarters office in Annapolis, Maryland is the Philip Merrill Environmental Center, the world s first U.S. Green Build Council s LEED platinum building. In 2014, CBF opened the Brock Environmental Center one of the world s most energy efficient, environmentally smart buildings in Virginia Beach, Virginia. 

CBF has an annual budget of approximately $30 million and is supported by over 200,000 members and e-subscribers. For more information on CBF, please visit cbf.org.

DEPARTMENT DESCRIPTION

Philanthropy

The mission of Development is to provide financial resources for CBF to meet its long-term vision of saving the Bay. It establishes and implements strategies to motivate donors to contribute to the organization s programs and projects through two primary areas of activity: development and membership.

CONTEXT OF THE POSITION 

The Temporary Philanthropy Assistant is an essential team member of the Philanthropy department during the heaviest giving season.  The assistant plays a key role in donor relations and data integrity.  

Essential functions include:

Work- Monday   Friday 9am   5pm November 10  January 16 (excluding holidays) 

This position is based in Annapolis, MD at CBF s Philip Merrill Environmental Center. Remote or hybrid work arrangements are not available. 

Provide excellent donor service:

• Answer CBF s member phone line, assisting members with updates to their records, concerns, and questions. 
• Retrieve and log messages left in the member voicemail box and disseminate to appropriate CBF staff for response.
• Update constituent data, including addresses, communication preferences, title changes, etc. received via phone, email, mail, etc. 

Assist the gift processing, stewardship, and member relations teams:

• Stuff envelopes and mail letters.
• Scan and attach gift source documents and acknowledgements into electronic filing system. 
• Copy and file documents.
• Perform other tasks as needed to ensure gift entry and acknowledgement processes run efficiently.

PREFERRED PROFESSIONAL EXPERIENCE AND QUALIFICATIONS

• Prior experience in customer service or member/donor relations.
• Ability to maintain confidentiality.
• Excellent verbal and written communication skills.
• Organized, detail-oriented, and resourceful.
• Excellent proofreading skills.
• Computer skills, proficiency in Microsoft Word and Excel and experience with data entry.
• Proficiency in use of standard office equipment (phone, computer, copier/printer, scanner).