Temporary Position: Content Migration Specialist

Overview:

We are seeking a temporary content migration specialist to help us consolidate and reorganize technical documentation for our website, which is built and managed using Madcap Flare. This is a short-term contract role anticipated to be a few weeks of focused work.

Duties & Responsibilities

1. Content Analysis & Inventory

•  Audit and quantify all documentation files across several existing Madcap Flare projects.
  • Current volume: Approximately 4,000 topic files (may be referenced in multiple locations).
• Document the current file formats (Markdown, PDF, Word, HTML, etc.) and assess compatibility with Flare.

2. Documentation Consolidation

• Merge multiple Flare projects into a single master Flare project.
• Update and correct internal links throughout the files to reflect the new organizational structure.

3. Reformatting & Integration

• Ensure documentation is properly formatted to align with website navigation, search, and custom styling requirements.
• Adapt any non-Flare formats for consistency within the project.

4. Technical Implementation

• Write scripts or custom code (e.g., using Flare’s APIs, macros, or batch operations) to:
  • Reorganize files,
  • Mass-edit internal links and references,
  • Remove duplication.
• Make use of Madcap Flare’s existing features and extend with custom solutions where needed.

5. Collaboration & Reporting

• Join brief weekly meetings (1–2 hours/week) with the internal team to set priorities, clarify requirements, and review work-in-progress.
• Communicate proactively about challenges, dependencies, or areas needing attention.

6. Handoff & Documentation

• Document process, scripts/tools developed, and provide handover materials for ongoing maintenance by internal staff.

Project Details

• Platform: Madcap Flare (no migration to other CMS).
• Scope: One-off project; not ongoing. Expected duration is several weeks.
• Collaboration: Limited — brief weekly syncs with internal team.
• Primary Focus: Technical consolidation, link-fixing, and content reorganization — not design/marketing content.
• Maintainer: Internal team will handle post-migration maintenance.

Skills Needed:

• Expertise with Madcap Flare (project architecture, advanced features, scripting capabilities).
• Ability to automate repetitive content operations (link fixing, batch editing).
• Detail-oriented with strong organizational skills.
• Good communication — can clarify requirements and explain technical options.