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Temporary Position: Content Migration Specialist

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Job Description - Temporary Position: Content Migration Specialist


  

Overview:

We are seeking a temporary content migration specialist to help us consolidate and reorganize technical documentation for our website, which is built and managed using Madcap Flare. This is a short-term contract role anticipated to be a few weeks of focused work.

  

Duties & Responsibilities

1. Content Analysis & Inventory

  •  Audit and quantify all documentation files across several existing Madcap Flare projects.
    • Current volume: Approximately 4,000 topic files (may be referenced in multiple locations).
  • Document the current file formats (Markdown, PDF, Word, HTML, etc.) and assess compatibility with Flare.

2. Documentation Consolidation

  • Merge multiple Flare projects into a single master Flare project.
  • Update and correct internal links throughout the files to reflect the new organizational structure.

3. Reformatting & Integration

  • Ensure documentation is properly formatted to align with website navigation, search, and custom styling requirements.
  • Adapt any non-Flare formats for consistency within the project.

4. Technical Implementation

  • Write scripts or custom code (e.g., using Flare’s APIs, macros, or batch operations) to:
    • Reorganize files,
    • Mass-edit internal links and references,
    • Remove duplication.
  • Make use of Madcap Flare’s existing features and extend with custom solutions where needed.

5. Collaboration & Reporting

  • Join brief weekly meetings (1–2 hours/week) with the internal team to set priorities, clarify requirements, and review work-in-progress.
  • Communicate proactively about challenges, dependencies, or areas needing attention.

6. Handoff & Documentation

  • Document process, scripts/tools developed, and provide handover materials for ongoing maintenance by internal staff.

  

Project Details

  • Platform: Madcap Flare (no migration to other CMS).
  • Scope: One-off project; not ongoing. Expected duration is several weeks.
  • Collaboration: Limited — brief weekly syncs with internal team.
  • Primary Focus: Technical consolidation, link-fixing, and content reorganization — not design/marketing content.
  • Maintainer: Internal team will handle post-migration maintenance.

   


Requirements

  

Skills Needed:

  • Expertise with Madcap Flare (project architecture, advanced features, scripting capabilities).
  • Ability to automate repetitive content operations (link fixing, batch editing).
  • Detail-oriented with strong organizational skills.
  • Good communication — can clarify requirements and explain technical options.

Original job Temporary Position: Content Migration Specialist posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.
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