Turnkey Project Manager

Integrated Cooling Solutions (ICS) delivers HVAC solutions backed by technical expertise and strong manufacturer partnerships. With eight offices across Florida, we help clients design and implement the best systems for their space—backed by hands-on support and industry know-how.

At ICS, people come first. We invest in our team’s growth and success, creating a place where your work matters and your career can take off. If you're ready to be part of something dynamic and meaningful, we’re excited you’re here.

Responsibilities

• Manage and oversee all administrative tasks assigned by Project Management team and Operation Managers.


• Create and maintain job files, project records and archives in Procore and other CRM systems.


• Optimize the project through all stages to completion including managing invoices, managing purchase orders, expense reports, etc.


• Manage multiple projects on an ongoing basis.


• Participate in project meetings and provide follow-up to team on key actions and priorities.


• Coordinate and manage Turnkey project management team schedules, prepare meeting agendas, take meeting minutes and manage all project correspondence.


• Manage subcontractor invoice review and processing.


• Track and manage project expenses to ensure adherence to budget guidelines.


• Manage and track project completion progress and maintain accurate and accessible documentation with all relevant project stakeholders.


• Oversee tracking of sales teams and/or subcontractor’s procurement of materials and equipment required for project.


• Develop and grow relationships with customers, contractors, project engineers and manufacturers

The Required Profile

• 5+ years of experience in HVAC, mechanical contracting, or construction industry experience is required.


• Bachelor’s degree in engineering or related field is a plus.


• Ability to prioritize, multi-task, deal with ambiguity and manage high volume projects.


• Experience working in project management tools such as Procore, MS Project, Bluebeam is preferred.


• Ability to Strong PC skills in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook

Other Skills/Abilities

Strategic Skills 

Ability to learn new skills and knowledge. Ability to understand concepts and complexity comfortably.  Open to change and will try anything to find solutions.  Able to handle uncertainty and make decisions without knowing the whole story

Operating Skills

Ability to discern between tasks to determine how best to accomplish goals and organize task/people assignments to get results in a timely way. Ability to figure out processes and simplify them in order to maximize work flow.

Behavior Skills 

Ability to manage people and situations when conflicts arise.  Ability to seize opportunities with the drive to complete goals. 

Personal and Interpersonal Skills

Ability to establish and grow relationships with customers through effective verbal and written communication.  Dedicated to the needs of the customers, manufacturers and peers and has the patience to actively listen to all business partners. Able to solve problems and skillfully negotiate with a minimum of noise while managing stress.  Demonstrates integrity and trust through appropriate directness and truthfulness.  Ability to understand personal strengths and weaknesses, seek feedback and improve upon shortcomings. 

Environmental Requirements

Will be required to work in an office environment and frequently in the field.

Physical Demands

While performing the duties of this job, the employee is regularly required to use hands to operate computer keyboard and telephone, reach with hands and arms. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

NOTE:  This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status.  Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.

Salary ranges listed are dependent upon a candidate’s qualifications, experience, internal equity, and the budgeted amount for the specific role and location.