Accounting Clerk/Accounting Specialist

Versions of this job may include accountabilities not described in this document, but which are generally consistent with its broader purpose. Job Overview

The Accounting Clerk will be part of a team under the supervision of the Director of Finance & Accounting. The Accounting Clerk will work primarily with accounts payable invoice management including employee expense reporting and other clerical and administrative tasks as needed. Job Responsibilities 

• Accounts Payable invoice preparation and payment.
• Receive invoices, request payment approvals for invoices as needed, and input invoices in company ERP system (Deltek Vision).
• Review and manage the vendor ledger to ensure vendor payments are made timely. 
• Review and manage the AP email to ensure invoices are processed timely. 
• Prepare and execute weekly payments via check and ACH.
• Employee Expense review and preparation.
• Receive employee expenses and review and organize receipts.
• Input employee expense reports with general ledger allocation in company ERP system (Deltek Vision).
• Prepare and distribute employee reimbursements via check or petty cash.
• Weekly Timesheet collection, input and review as needed.
• Monthly bank reconciliations.
• Monthly Billing preparation assistance.
• Prepare and distribute billing reports to project managers, pull project file folders for billing and ensure backup is included.
• Scan and save final billing for distribution to clients.
• File project folders 

Education & Experience

• High school diploma or equivalent. (required)
• 2+ years of experience in an accounting environment.

  Qualifications

• Ability to work independently and as part of a team.
• Attention to detail and ability to maintain accurate records.
• Analytical and problem-solving skills.
• Strong interpersonal and organizational skills.
• Effective communication skills, oral and written.
• Must have a valid driver’s license and be at least 18 years of age.

Working Conditions

• Most work is performed in a professional office environment.
• Filing, scanning, and copying are a requirement.